Town of Beaver

 

Beaver, Ok

TOWN OF BEAVER

REGULAR MEETING MINUTES

December 14, 2017 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1.Meeting was called to order by Mayor Kirk Fisher at 6:00 p.m.

2.Fisher led the flag salute and the prayer.

3.Roll Call: Present: Williams, Bridwell, Weber and Fisher, declaring a quorum. Absent: Downing.

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Chief of Police, Justin Earls; Police officer, Travis Snowden; City Foreman; James Pratt; and Merrian Ellis.

4.Consent Docket: Items in the Consent Docket were:

A. Minutes of the November 9, 2017 Regular meeting.

B. General Fund checks #3377 to #3416 totaling $32,620.24.

C. Beaver City Transit check #3384, 3385, 3397, 3398, 3412 and 3413 totaling $497.43.

D. Fireman’s Fund check #3414 in the amount of $1231.38.

5.A motion was made by Weber, seconded by Williams to approve the Consent Docket. Voting Aye: Williams, Bridwell, Weber and Fisher. Nay: None. Motion Carried.

6There were no Public comments.

7.A motion was made by Fisher, seconded by Bridwell to deny payment to Ellsworth Construction LLC in the amount of $16,357.18 for the revised invoice dated October 13, 2017 for Airport Runway Project, due to no signature from Engineer. Voting Nay for the approval of payment, Weber, Williams, Bridwell and Fisher. Aye: none. Motion denied.

A motion was made by Fisher, seconded by Weber to approve payment to Ellsworth Construction LLC in the amount of $16,357.18 for the revised invoice dated October 13, 2017 only after the signature from the Engineer. If Engineer does not approve and sign invoice, then the action to approve payment will be void and tabled and put on next months meeting. Voting Aye: Williams, Bridwell, Weber and Fisher. Nay: None. Motion Carried.

8.A motion was made by Williams, seconded by Weber to approve payment to Garver for Professional Engineering Services through October 27, 2017 in the amount of $18,155.30 for the Airport Project. Voting Aye: Weber, Williams, Fisher and Bridwell. Nay: None. Motion carried.

9.A motion was made by Weber, seconded by Fisher to approve payment to Terracon Consultants Inc for Specialized Testing in the amount of $10,858.66 for the Airport Project. Voting Aye: Weber, Williams, Fisher and Bridwell. Nay: None. Motion carried.

10.A motion was made by Weber, seconded by Williams, to approve the nomination of Mayor Fisher to the Oklahoma Municipal League Board. Voting Aye: Williams, Weber, and Bridwell, with Fisher abstaining from the vote. Nay: None. Motion carried.

11.A motion was made by Weber, seconded by Williams to approve the purchase of aGrader from Beaver County for $50,000.00 through an Interlocal Agreement. Voting Aye: Weber, Williams, and Fisher. Nay: Bridwell. Motion carried.

12.A Motion was made by Bridwell and seconded by Fisher to move into Executive session at 6:33. Voting Aye: Williams, Weber, Bridwell and Fisher. Nay: None. Motion Carried.

Mayor Fisher brought the meeting back into session at 6:55. Mayor Fisher requested for Police Chief, Justin Earls and Police Officer, Travis Snowden meet with Marc Davis to set up monthly schedules for police office.

Mayor Fisher also gave a report that the board and Police Chief are pleased with Animal Control officer, Merrian Ellis and will review again in 30 days.

13.A. Fire Chief Report was given by Travis Snowden.

B. Justin Earls gave the Police Chief Report:

20 Total Traffic Stops

12 Traffic Citations

9 Warnings

C. Town Administrator’s Report was given by Marc Davis.

• Update on the Airport project.

• Drainage issue behind the OEDA building.

• Road damage issues.

14.Remarks and inquiries by board members:

Mayor Fisher advised that Municipal Financial Officer, Rick Smith will be here on Wednesday, December 20, 2017 to discuss bond issues. A special meeting for that day was scheduled and will be timely filed and posted.

15. A Motion was made by Weber, seconded by Fisher to adjourn at 7:12 p.m.

Voting Aye: Bridwell, Williams, Weber and Fisher. Nay: None. Motion Carried.

ATTEST:

MAYOR:

AUTHORITY REGULAR MEETING MINUTES

December 14, 2017 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

1.Meeting was called to order by Chairman Kirk A. Fisher at 7:14 p.m.

2.Roll Call: Present: Bridwell, Weber, Williams, and Fisher. Absent: Downing.

Others present were: Town Clerk Shannon Mitchell; Town Treasurer, Lori A. Downing; Police Chief, Justin Earls; Police Officer, Travis Snowden; City Foreman, James Pratt, and Merrian Ellis.

3. Consent Docket: Items on the Consent Docket were:

A. Approve the minutes of the November 09, 2017 Regular meeting.

B. Approval of the PWA checks #1816 through #1842 totaling $38,008.51.

D. Approval of the Beaver Dunes checks #1934 through #1944 totaling $5,462.54.

Motion was made by Weber and seconded by Fisher to approve the consent docket. Voting Aye: Bridwell, Williams, Weber and Fisher. Nay: None. Motion Carried.

4.Bridwell made a motion, seconded by Williams, to deny the approval of Lease No. 409246 at Beaver Dunes in the amount of $4500.00, but to counter-offer an amountof $700.00 per year for a three (3) year term. Voting Aye: Bridwell, Weber, Williams, and Fisher. Nay: None. Motion Carried.

5.A motion was made by Weber, seconded by Williams to approve the purchase of Grader from Beaver County for $50,000.00 through an Interlocal Agreement. Voting Aye: Weber, Williams, and Fisher. Nay: Bridwell. Motion carried.

6.Reports:

A. Marc Davis gave a report on Beaver Dunes:

Riders 130

RV 26

Tent 0

Shelter 0

Cabin 3

B. Marc Davis gave the Town Administrator Report.

Cost to replace water lines:

$15,000 to $20,000 per Block for regular water lines.

$40,000 to $45,000 per Block for waste water.

Water Loss for the month of November was 11.5%.

7.A Motion was made by Weber, seconded by Bridwell to adjourn at 7:30 p.m.

Voting Aye: Bridwell, Williams, Weber and Fisher. Nay: None. Motion carried.

ATTEST MAYOR:

 

November 9, 2017

TOWN OF BEAVER

REGULAR MEETING MINUTES

November 9, 2017 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1. Meeting was called to order by Mayor Kirk Fisher at 6:00 p.m.

2. Fisher led the flag salute and the prayer.

3. Roll Call: Present: Williams, Bridwell, and Fisher, declaring a quorum. Absent: Weber and Downing.

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Police officer, Travis Snowden; City Foreman; James Pratt; Park Manager, Heath Noyes; Fire Chief, Jon Elfers; and Marian Ellis.

4.Consent Docket: Items in the Consent Docket were:

A.Minutes of the October 12, 2017 Regular meeting.

B.General Fund checks #2842 to #2849 & #3350 to #3376 totaling $41,592.96.

C.Beaver City Transit check #2849, #3359, #3370 and #3371 totaling $831.07.

5.A motion was made by Williams, seconded by Bridwell to approve the Consent Docket. Voting Aye: Williams, Bridwell, and Fisher. Nay: None. Motion Carried.

6There were no Public comments.

7.A motion was made by Williams, seconded by Fisher to approve the bid in the amount of $110.00 for the Dodge Van. Voting Aye: Bridwell, Williams and Fisher. Nay: none. Motion carried.

8.A motion was made by Williams, seconded by Fisher to approve payment to Ellsworth Construction LLC for services on the Airport Project in the amount of $595,002.15. Voting Aye: Williams, Fisher and Bridwell. Nay: None. Motion carried.

9.A motion was made by Williams, seconded by Bridwell, to table any action taken until the next council meeting, on the purchase of a Grader from the County of Beaver. Voting Aye: Williams, Fisher and Bridwell. Nay: None. Motion carried.

10. A Motion was made by Bridwell and seconded by Fisher to move into Executive session at 6:33. Voting Aye: Williams, Bridwell and Fisher. Nay: None. Motion Carried.

Mayor Fisher brought the meeting back into session at 6:53. Fisher made a motion, seconded by Bridwell, to hire Merrian Ellis as Dog Catcher to start Monday, November 13, 2017. The board will review Merrian’s job performance at 30 days, 60 days and 6 months. Voting Aye: Bridwell, Williams and Fisher. Nay: None. Motion Carried.

Mayor Fisher stated they would follow the sick leave section in the policy and procedures handbook in regards to Marc Davis’ sick leave.

11.A. Fire Chief Report was given by Jon Elfers.

B. Travis Snowden gave the Police Chief Report:

18 Total Traffic Stops

7 Traffic Citations

13 Warnings

12. A Motion was made by Williams, seconded by Bridwell to adjourn at 7:02 p.m.

Voting Aye: Bridwell, Williams, and Fisher. Nay: None. Motion Carried.

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

November 9, 2017 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

1. Meeting was called to order by Chairman Kirk A. Fisher at 7:03 p.m.

2. Roll Call: Present: Bridwell, Williams, and Fisher. Absent: Downing and Weber.

Others present were: Town Clerk Shannon Mitchell; Town Treasurer, Lori A. Downing; Police Officer, Travis Snowden; City Foreman, James Pratt, Park Manager, Heath Noyes, Fire Chief, Jon Elfers and Marian Ellis.

3. Consent Docket: Items on the Consent Docket were:

A. Approve the minutes of the October 12, 2017 Regular meeting.

B. Approval of the PWA checks #1787 through #1815 totaling $39,609.34.

D. Approval of the Beaver Dunes checks #1921 through #1933 totaling $3,698.55.

Motion was made by Bridwell and seconded by Fisher to approve the consent docket. Voting Aye: Bridwell, Williams, and Fisher. Nay: None. Motion Carried.

4. Bridwell made a motion, seconded by Williams, to approve Resolution PWA- 2017-03 authorizing application for financial assistance from the Rural Economic Action Plan through Oklahoma Economic Development Authority and authorize Mayor Fisher to sign all documents. Priority 1 request will be for the Irrigation System and Priority 2 request will be for a Grader. Voting Aye: Bridwell, Williams, and Fisher. Nay: None. Motion Carried.

5. A motion was made by Bridwell, seconded by Fisher to table any action taken until the next council meeting, on the purchase of a Grader from the County of Beaver. Voting Aye: Bridwell, Williams and Fisher. Nay: None. Motion carried.

6. Reports:

A. Park Manager, Heath Noyes gave a report on Beaver Dunes: Riders 230

RV 162

Tent 8

Shelter 0

Cabin 2

Heath Noyes will be out for surgury. While he is out, Leo Brown will be filling in at Beaver Dunes.

Winter projects for Beaver Dunes:

Tables will be repaired and painted.

Retaining wall built to keep sand away from shelter.

Trout will be on November 14, 2017.

7. A Motion was made by Williams, seconded by Bridwell to adjourn at 7:14 p.m.

Voting Aye: Bridwell, Williams, and Fisher. Nay: None. Motion carried.

Town of Beaver Minutes


 

Beaver