Town of Beaver

 

Beaver, Ok

 

8-10-18

TOWN OF BEAVER

REGULAR MEETING MINUTES

AUGUST 09, 2018 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1.         Meeting was called to order by Mayor Kirk Fisher at 6:00 p.m.

2.         Fisher led the flag salute and Jeff Bradley, Pastor of the First Baptist Church led the prayer.

3.         Roll Call:  Present: Bridwell, Downing, Weber, Williams and Fisher, declaring a quorum. Absent: None.

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Jim Valentine, Chief of Police, Justin Earls; Park Manager, Heath Noyes; Fire Chief, Jon Elfers, Jeff Bradley, Jerald Noble, and Al Shank.   

4.         Consent Docket:  Items in the Consent Docket were:

            A.        Minutes of the July 12, 2018 Regular Meeting.

            B.        General Fund checks #4148 to #4176 totaling $28,260.08.

            C.        Beaver City Transit checks #4159, 4160 and #4176 totaling                                                            $99.69.

5.         Motion was made by Weber, seconded by Downing to approve the consent docket. Voting Aye: Bridwell, Downing, Weber, Williams and Fisher. Nay: None. Motion carried.

6.         There were no Public comments.

7.         After a presentation from Al Shank regarding the cities insurance policy, Bridwell made a motion, seconded by Weber, to approve the renewal of insurance with Al Shank Insurance for the Fiscal Year 2018/2019. The two local insurance carriers were not able to provide a bid at this time. Voting Aye: Bridwell, Downing, Williams, Weber and Fisher. Nay: None. Motion carried.

8.         A Motion was made by Bridwell and seconded by Fisher to move into Executive session at 6:24. Voting Aye: Downing, Bridwell, Weber, Williams and Fisher. Nay: None. Motion Carried.

            Bridwell made a motion, seconded by Fisher to come back into regular session at 6:39. The Executive item for Justin Earls was not addressed when the meeting was called back in to regular session.

            Weber made a motion, seconded by Bridwell to accept the resignation letter from Police Officer, Travis Snowden. Voting Aye: Downing, Bridwell, Weber, Williams and Fisher. Nay: None. Motion Carried.

            Williams made a motion, seconded by Downing to hire Rodney Barby as firefighter. Voting Aye: Downing, Bridwell, Weber, Williams and Fisher. Nay: None. Motion Carried.

9.         A. Fire Chief Report was given by Jon Elfers.

            B. Justin Earls gave the Police Chief Report:

                        7 Total Traffic Stops

                        1 Traffic Citations

                        1 Ordinance Citation

                        6 Warnings

            C. Town Administrator's Report was given by Marc Davis.

                    The grant request for Auto-read meters has been submitted.

                    Street cuts have been repaired and need sealed. County Commissioner, C.J. Rose advised Marc that the cut will need to be sealed or will chip out.

                    A new water well has been drilled North of Beaver. Marc has contacted Oklahoma Water Resources Board for protection of the City water wells. The new well is in regulation as far as the distance needed between the wells so it should not affect City water.

        Sierra Irrigation is scheduled to begin work on Monday, August 13, 2018 for the removal of waste water.

 

10.       Weber commented to the board about possibly contacting the County or Hospital in regards to helping with costs for the Beaver Airport.

 

11.       A Motion was made by Fisher, seconded by Bridwell to adjourn at 6:57 p.m. 

Voting Aye: Bridwell, Downing, Weber, Williams and Fisher. Nay: None. Motion Carried.

ATTEST: _________________________   MAYOR:  ____________________________

 

 

 

 

 

 

TOWN OF BEAVER

REGULAR MEETING MINUTES

 

JULY 12, 2018 – 6:00 P.M.

 

 

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

 

1.         Meeting was called to order by Mayor Kirk Fisher at 6:00 p.m.

 

2.         Fisher led the flag salute and Jim Reeves, Reverend of the Presbyterian Church led the prayer.

 

3.         Roll Call:  Present: Bridwell, Downing, and Fisher, declaring a quorum. Absent: Williams and Weber.

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Town Foreman, James Pratt; Chief of Police, Justin Earls; Police officer, Travis Snowden; Park Manager, Heath Noyes; Fire Chief, Jon Elfers, and Jim Reeves.  

4.         Consent Docket:  Items in the Consent Docket were:

            A.        Minutes of the June 12, 2018 Public Hearing.

            B.        Minutes of the June 12, 2018 Regular meeting.

            C.        Minutes of the June 21, 2018 Special meeting.

            D.        General Fund checks #4116 to #4147 totaling $29,315.64.

            E.         Beaver City Transit checks #4130, 4131 and #4137 totaling                                                            $747.09.

 

5.         Motion was made by Downing, seconded by Bridwell to approve the consent docket. Voting Aye: Bridwell, Downing and Fisher. Nay: None. Motion carried.

 

6.         There were no Public comments.

 

7.         Sheriff Parker was present to discuss the contract with the City for dispatching and duties involved. He informed the board that with their current budget, he was not able to reduce the cost of the contract. Fisher made a motion, seconded by Bridwell to approve the contract at $30,593.76 paid in monthly installments of $2549.48 for the 2018-2019 Fiscal Year. Voting Aye: Bridwell, Downing and Fisher. Nay: None. Motion carried.

 

8.         The City was advised by Attorney, Bryce Kennedy to hold off from approving changes to any city ordinances in regards to Licensing and Business Regulations for medicinal marijuana. No action was taken on approving a new Ordinance and Resolution.

 

9.         A Motion was made by Bridwell and seconded by Fisher to move into Executive session at 6:15. Voting Aye: Downing, Bridwell, and Fisher. Nay: None. Motion Carried.

 

            Bridwell made a motion, seconded by Fisher to come back into regular session at 6:49. Fisher made a motion, seconded by Bridwell to continue employment with Police Chief, Justin Earls and to have reinstatement of Cleet as soon as possible and to review in 30 days. Voting Aye: Downing, Bridwell and Fisher. Nay: None. Motion Carried.

 

10.       A. Fire Chief Report was given by Jon Elfers.

            B. Justin Earls gave the Police Chief Report:

                        3 Total Traffic Stops

                        2 Traffic Citations

                        1 Warning

            C. Town Administrator's Report was given by Marc Davis.

                    The mobile home that was turned in as a dilapidated building has been removed. Other letters for mowing and cleanup have been mailed.

                    Scrap metal pile has been hauled off and should be receiving a check shortly. 5 loads were hauled off and expect approximately $2,000.00.

                    Mayor Fisher and Administrator Marc Davis attended the Pioneer Park board meeting on June 21, 2018. The waste water issue at the Golf Course was discussed and the shortage to pay Sierra Irrigation in the amount of $7444.28 after the grant check is applied. A check was received from the Park Association in that exact amount for the shortage.  Marc has notified Sierra Irrigation to begin the project.

 

11.       Mayor Fisher informed the board that OML and Oklahoma Emergency Management will have meetings at Fairgrounds on July 13, 2018 from 8:30 to 4:00 for anyone interested.

 

12.       A Motion was made by Bridwell, seconded by Downing to adjourn at 7:05 p.m. 

Voting Aye: Bridwell, Downing and Fisher. Nay: None.  Motion Carried.

 

 

ATTEST: _________________________   MAYOR:  ____________________________

 

 

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

July 12, 2018 - 6:00 P.M.

 

 

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

 

1.         Meeting was called to order by Chairman Kirk A. Fisher at 7:06 p.m.

 

2.         Roll Call:  Present: Bridwell, Downing and Fisher. Absent: Williams and Weber.

           

Others present were: Town Clerk, Shannon Mitchell; Town Treasurer, Lori A. Downing; City Foreman, James Pratt; Park Manager, Heath Noyes; Police Chief, Justin Earls; Police Officer, Travis Snowden and Police Chief, Jon Elfers.

3.         Consent Docket:  Items on the Consent Docket were:

                        A.  Approve the minutes of the June 12, 2018 Regular meeting.

                        B.  Approval of the PWA checks #2764 through #2792 totaling                                                            $37,866.74.

                        C.  Approval of the Beaver Dunes checks #2017 through #2027 totaling                                                       $3,438.68.

 

A request to move Item C to #4 was made by Downing. A motion was made by Fisher, seconded by Bridwell to approve items A, and B. Voting Aye: Bridwell, Downing and Fisher. Nay: None. Motion carried.

 

4.         After consideration of the item removed from the consent docket, a motion to approve Item C was made by Fisher, seconded by Bridwell. Voting Aye: Bridwell,  Downing and Fisher. Nay: None. Motion carried.

 

5.         Motion was made by Bridwell, seconded by Fisher to approve Resolution PWA-R02 to authorize application for the Rural Economic Action Plan Grant from the Oklahoma Water Resources Board and authorize Mayor Fisher to sign all documents. Voting Aye: Bridwell, Downing and Fisher. Nay: None. Motion carried.

 

6.         Reports:

                        A. Heath Noyes gave the Beaver Dunes Report.

                        B. Marc Davis gave the Town Administrator Report.

1. Leaks located at 10th street and also in the alley behind 223 Avenue L have    been repaired.

2. Due to a power outage on June 23, 2018, the lift station did not work as scheduled. An electrician was called out to work on the generator. Everything is up and running again and there was no unauthorized bypass.

                            2. The Water loss for the month of June was 4.7%.

 

7.         Marc Davis advised the board that Robert Henderson has turned in his resignation and an ad has been called into Herald Democrat for help wanted. Mayor Fisher requested to also list an ad on the Oklahoma Employment site. Marc replied that he would do that as well as list on the OML site.

 

8.         A Motion was made by Downing, seconded by Fisher to adjourn at 7:21 p.m. 

Voting Aye: Bridwell, Downing and Fisher.  Nay: None. Motion carried.

 

 

ATTEST:  __________________________    MAYOR:  __________________________

 

 

 

 

TOWN OF BEAVER

REGULAR MEETING MINUTES

JUNE 12, 2018 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1.         Meeting was called to order by Mayor Kirk Fisher at 6:00 p.m.

2.         Fisher led the flag salute and Dennis Woods, Pastor of the Assembly of God Church led the prayer.

3.         Roll Call:  Present: Bridwell, Williams, Weber, Downing, and Fisher, declaring a             quorum. Absent: None.

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Town Foreman, James Pratt; Chief of Police, Justin Earls; Police officer, Travis Snowden; Park Manager, Heath Noyes; Fire Chief, Jon Elfers, Dennis Woods and Tracy Reed.

4.         Consent Docket:  Items in the Consent Docket were:

            A.        Minutes of the May 10, 2018 Regular meeting.

            B.        Minutes of the May 16, 2018 Special meeting.

            C.        Minutes of the May 30, 2018 Special meeting.

            D.        General Fund checks #4080 to #4115 totaling $39,532.30 with check #                                    4086 being voided.

            E.         Beaver City Transit checks #4092, 4093 and #4114 totaling                                                $289.67.

            A request to move Item D to #5 was made by Downing. A motion was made by             Weber, seconded by Williams to approve items A, B, C and E. Voting Aye:             Bridwell, Weber, Williams, Downing and Fisher. Nay: None. Motion carried.

5.         After consideration of the item removed from the consent docket, a motion to             approve Item D was made by Weber, seconded by Fisher. Voting Aye: Bridwell,             Weber, Williams, Downing and Fisher. Nay: None. Motion carried.

6.         There were no Public comments.

7.         Motion was made by Fisher, seconded by Weber to approve the 2017-2018             Budget Amendments. Voting Aye: Bridwell, Weber, Williams, Downing and             Fisher. Nay: None. Motion carried.

8.         Motion was made by Bridwell, seconded by Williams to approve Resolution #            2018-R01 to adopt the 2018-2019 Budget. Voting Aye: Bridwell, Weber,             Williams, Downing and Fisher. Nay: None. Motion carried.

9.         Motion was made by Bridwell, seconded by Weber to approve monthly             contracting for computer services with Tanner Carter of TC IT Solutions for             $12,000.00 per year without coverage to the computers within the Bus Transit             Department. Voting Aye: Bridwell, Weber, Williams, Downing and Fisher. Nay:    None. Motion carried.

10.       Motion was made by Fisher, seconded by Weber to approve up to $50,000.00 on             the improvement to the Golf Course Automation and Filtration system from Sierra Irrigation/Rain Bird. The grant money recieved for $40,000.00 will be applied to             the cost of the system. Mayor Fisher advised Administrator Marc Davis to inform the Golf Course and Sierra Irrigation of the $50,000.00 limit. Voting Aye:             Bridwell, Weber, Williams, Downing and Fisher. Nay: None. Motion carried.

11.       Motion was made by Weber, seconded by Bridwell to approve Invoice #21911             payable to RS Meacham CPA's in the amount of $6000.00. Tracy Reed with RS             Meacham CPA's advised the board that Invoice #21813 was a duplicate invoice             for #21911 and only $6,000.00 was due and not $12,000.00. Voting Aye:             Bridwell, Weber, Williams, Downing and Fisher. Nay: None. Motion carried.

12.       Motion was made by Bridwell, seconded by Fisher to approve the contract with             Jacob P. Fitzgerald, Municipal Court Judge for the 2018/2019 Fiscal Year at             $500.00 per month, and only on months that he is in attendance for Court. Voting             Aye: Bridwell, Weber, Williams, and Fisher. Nay: Downing. Motion carried.

13.       Motion was made by Weber, seconded by Fisher to approve the contract with             Bryce S. Kennedy, Kennedy Law Firm for the 2018/2019 Fiscal Year. Voting             Aye: Bridwell, Weber, Williams, Downing and Fisher. Nay: None. Motion             carried.

14.       Motion was made by Bridwell, seconded by Weber to table the renewal of the             Beaver County Sheriff contract and will invite the Sheriff to the next board                         meeting to discuss the contract for the 2018/2019 Fiscal Year. Voting Aye:    Bridwell, Weber, Williams, Downing and Fisher. Nay: None. Motion carried.

15.       A Motion was made by Fisher and seconded by Weber to approve contracting             services with RS Meacham's CPA's for the 2018/2019 Fiscal Year. Voting Aye:             Bridwell, Weber, Williams, Downing and Fisher. Nay: None. Motion carried.

 

16.       There was no action taken on the dilapidated mobile home located in the two hundred block of Avenue I. The owner has contacted City Hall and has made arrangements for clean-up to begin June 15, 2018. 

 

17.       A. Fire Chief Report was given by Jon Elfers.

            B. Justin Earls gave the Police Chief Report:

                        11 Total Traffic Stops

                        6 Traffic Citations

                        6 Warnings

            C. Town Administrator's Report was given by Marc Davis.

                    Progress has been made a moving the sand at Beaver Dunes.

                    Since the burn ban has been lifted, the brush pile and lumber pile have             been burned. The scrap metal has also been scheduled to be picked up and             cleared from the drop site.

                    The Air Conditioning units at the Community Building and Shelter             Workshop have both needed worked on in the past month.

                    City workers will begin work on street cut repairs and pot holes in the             coming weeks.

                    City workers recently had to close Douglas and re-route traffic to move the       Ice Machine owned by Prairie Ice.

 

18.       A Motion was made by Bridwell, seconded by Williams to adjourn at 7:29 p.m. 

Voting Aye: Bridwell, Weber, Williams, Downing and Fisher. Nay: None.  Motion Carried.

ATTEST: _________________________   MAYOR:  ____________________________

 

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

June 12, 2018 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

1.         Meeting was called to order by Chairman Kirk A. Fisher at 7:30 p.m

2.         Roll Call:  Present: Bridwell, Weber, Williams, Downing and Fisher. Absent:             None.

Others present were: Town Clerk, Shannon Mitchell; Town Treasurer, Lori A. Downing; City Foreman, James Pratt; Park Manager, Heath Noyes; Police Chief, Justin Earls; Police Officer, Travis Snowden.

3.         Consent Docket:  Items on the Consent Docket were:

                        A.  Approve the minutes of the May 10, 2018 Regular meeting.

                        B.  Approval of the PWA checks #2739 through #2763 totaling                                               $28,548.25.

                        C.  Approval of the Beaver Dunes checks #2002 through #2016 totaling                                           $7,283.00.

            A request to move Item C to #4 was made by Downing. A motion was made by             Weber, seconded by Bridwell to approve items A, and B. Voting Aye:             Bridwell, Weber, Williams, Downing and Fisher. Nay: None. Motion carried.

4.         After consideration of the item removed from the consent docket, a motion to             approve Item C was made by Fisher, seconded by Weber. Voting Aye: Bridwell,             Weber, Williams, Downing and Fisher. Nay: None. Motion carried.

5.         Motion was made by Bridwell, seconded by Fisher to approve the 2017-2018             budget amendments. Voting Aye: Bridwell, Weber, Williams, Downing and             Fisher. Nay: None. Motion carried.

6.         Motion was made by Weber, seconded by Fisher to approve Resolution #2018-            R01 to adopt the 2018-2019 budget. Voting Aye: Bridwell, Weber, Williams,             Downing and Fisher. Nay: None. Motion carried.

7.         Motion was made by Williams, seconded by Fisher to keep the water rights at             Lake Optima for $50.00 per year. Voting Aye: Bridwell, Weber, Williams,             Downing and Fisher. Nay: None. Motion carried.

8.         Reports:

                        A. Heath Noyes gave the Beaver Dunes Report.

                        B. Marc Davis gave the Town Administrator Report.

                            1. The Water loss for the month of May was 13.9%.

9.         A Motion was made by Weber, seconded by Bridwell to adjourn at 7:48 p.m. 

Voting Aye: Bridwell, Weber, Williams, Downing and Fisher.  Nay: None.             Motion carried.

ATTEST:  __________________________    MAYOR:  __________________________

 

 

 

 

 

 

 

 

SPECIAL MEETING MINUTES

TOWN OF BEAVER BOARD OF TRUSTEES

CITY HALL COMMUNITY CENTER

28 WEST SECOND

BEAVER, OK

May 30, 2018

6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met for a special meeting at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1.   Meeting was called to order by Mayor Fisher at 6:00 p.m.

2.   Roll call: Present: Fisher, Downing, Williams and Bridwell, declaring a quorum.       Absent: Weber

      Others present were: Town Administrator, Marc Davis; Shannon Mitchell, Town         Clerk; Lori A. Downing, Town Treasurer; Town Foreman, James Pratt; Police        Chief, Justin Earls; Police Officer, Travis Snowden, Robert Henderson, Leo            Brown, Jim Valentine, Terry Castor, Russ Meacham.     

3.   Russ Meacham was here to present the upcoming 2018-2019 FY budget and answer questions from the board and employees on Healthcare. Several options were discussed and then the employees were allowed to give suggestions as well. Meacham suggested that the employees, sign up for Obama Care and that employees are only eligible when no coverage is offered. Employees were very concerned of the insurance deadline being May 31, 2018 to make any changes and check into other insurance coverage.

      Downing made a motion to leave Healthcare the same for one year. The motion died for a lack of a 2nd.

      Motion was made by Bridwell, seconded by Williams, to cut 100% of dependant care insurance for the 2018/2019 Budget with no pay raises at this time. Voting Aye: Bridwell, Williams and Fisher. Nay: Downing. Motion Carried.

 

A Motion to adjourn was made by Bridwell and seconded by Fisher at 7:40 P.M.

Voting aye: Williams, Fisher, Bridwell, and Downing. Nay: None. Motion carried.

ATTEST                                                                                            MAYOR                                                            

 

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TOWN OF BEAVER

REGULAR MEETING MINUTES

MAY 10, 2018 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1.         Meeting was called to order by Mayor Kirk Fisher at 6:00 p.m.

2.         Fisher led the flag salute and Jeff Bradley, Pastor of the First Baptist Church led the prayer.

3.         Roll Call:  Present: Bridwell, Williams, Weber and Fisher, declaring a             quorum. Absent: Downing.

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Town Foreman, James Pratt; Chief of Police, Justin Earls; Police officer, Travis Snowden; Park Manager, Heath Noyes; Fire Chief, Jon Elfers, David Glascock, Brent Lansden, Loren Dunlap, Kyle Emmett, Jeanna King, Troy Bowles, Tanner Carter, Shawn Hampsten, Clay Leisher, Todd Trippet and Jeff Bradley.

4.         Consent Docket:  Items in the Consent Docket were:

            A.        Minutes of the April 12, 2018 Regular meeting.

            B.        General Fund checks #3539 to #3549 and #4050 to #4064 totaling                         $19,843.82, with check #4060 being voided.

            C.        Beaver City Transit checks #4054, 4055, 4065 and #4066 totaling             $558.84.

            A motion was made by Weber, seconded by Bridwell to approve the Consent             Docket. Voting Aye: Bridwell, Weber, Williams and Fisher. Nay: None. Motion             Carried.

5          There were no Public comments.

6.         Tanner Carter with TC IT Solutions presented a monthly contract service to the             board for preventative computer issues and upgrades. There was no action taken             on the contract service.

7.         Loren Dunlap with Sierra Irrigation/Rain Bird presented the board with an             automation and filtration system to use at the Golf Course for the removal of             waste water. The motion was tabled until the next board meeting so no action             was taken.

8.         Brent Lansden with Apollo Med Flight presented a group insurance plan for the             firemen. A Motion was made by Bridwell, seconded by Weber to purchase the             insurance for the firemen and city employees at a maximum payment of $2,100.00        per year.

9.         The Initial Budget for the 2018-2019 Fiscal Year was presented by Jeanna King,             of RS Meacham CPA's. Council will have a month to review, make any changes             and then vote to adopt the final budget at the upcoming June meeting.

10.       Financial Statements for Fiscal Year 2017-2018 through April 2018 were             presented by Jeanna King, of RS Meacham CPA's.

11.       Fisher made a motion, seconded by Weber to change the June Board Meeting for       public hearing and budget adoption to June 12, 2018.

12.       A Motion was made by Fisher and seconded by Weber to move into Executive session at 8:05. Voting Aye: Williams, Weber, Bridwell and Fisher. Nay: None. Motion Carried.

            Mayor Fisher brought the meeting back into session at 8:10. Fisher made a motion, seconded by Bridwell to remove Marrian Ellis from the probationary period for Animal Control Officer. Voting Aye: Williams, Weber, Bridwell and Fisher. Nay: None. Motion Carried.

 

13.       A. Fire Chief Report was given by Jon Elfers.

            B. Justin Earls gave the Police Chief Report:

                        7 Total Traffic Stops

                        2 Traffic Citations

                        3 Ordinance Citation

                        5 Warnings

            C. Town Administrator's Report was given by Marc Davis.

                 The fencing project located on the Big Boy lot has been started and the footer                         is poured, ready for the wood and metal to finish.

                  There were no bids on the scrap metal located at the drop site.

            City Employees are currently working on pot holes across the town and also       curb line spraying and treatment.

 

14.       Mayor Fisher requested a special meeting to further discuss the 2018/2019 budget, tentatively set for Tuesday, May 15, 2018.

 

15.       A Motion was made by Bridwell, seconded by Williams to adjourn at 8:35 p.m. 

Voting Aye: Bridwell, Weber, Williams and Fisher. Nay: None.  Motion Carried.

ATTEST: _________________________   MAYOR:  ____________________________

 

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

May 10, 2018 - 6:00 P.M

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

1.         Meeting was called to order by Chairman Kirk A. Fisher at 8:36 p.m.

2.         Roll Call:  Present: Bridwell, Weber, Williams, and Fisher. Absent: Downing

Others present were: Town Clerk Shannon Mitchell; City Foreman, James Pratt; Park Manager, Heath Noyes; Police Chief, Justin Earls; Police Officer, Travis Snowden.

3.         Consent Docket:  Items on the Consent Docket were:

                        A.  Approve the minutes of the April 12, 2018 Regular meeting.

                        B.  Approval of the PWA checks #2702 through #2738 totaling                                               $37,289.62.

                        C.  Approval of the Beaver Dunes checks #1986 through #2001 totaling                                           $7,036.87.

            A motion was made by Bridwell, seconded by Fisher to approve the Consent             Docket. Voting Aye: Bridwell, Williams, Weber, and Fisher. Nay: None. Motion            Carried.

4.         The Initial Budget for the 2018-2019 Fiscal Year was presented by Jeanna King,             of RS Meacham CPA's. Council will have a month to review, make any changes             and then vote to adopt the final budget at the upcoming June meeting.

5.         Financial Statements for Fiscal Year 2017-2018 through April 2018 were             presented by Jeanna King, of RS Meacham CPA's.

6.         Fisher made a motion, seconded by Weber to change the June Board Meeting for       public hearing and budget adoption to June 12, 2018.

7.         Fisher made a motion, seconded by Weber to approve radio advertisement for             Beaver Dunes in the amount of $2,509.00. Voting Aye: Bridwell, Williams,             Weber and Fisher. Nay: None. Motion carried.

8.         A Motion was made by Fisher and seconded by Weber to move into Executive session at 8:45. Voting Aye: Williams, Weber, Bridwell and Fisher. Nay: None. Motion Carried.

 

            Mayor Fisher brought the meeting back into session at 9:08. There were no comments made therefore no action was taken for the Executive Session.

9.         Reports:

                        A. Heath Noyes gave the Beaver Dunes Report.

                             Riders   152

                             RV's        42

                             Tent           2

                        B. Marc Davis gave the Town Administrator Report.

                            1. The leak at Beaver Sale barn has been repaired.

                            2. The Water loss for the month of March was 6.3%

10.       A Motion was made by Weber, seconded by Bridwell to adjourn at 9:20 p.m. 

Voting Aye: Bridwell, Weber, Williams and Fisher.  Nay: None. Motion             carried.

ATTEST:  __________________________    MAYOR:  __________________________

 

 

 

 

 

 

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TOWN OF BEAVER

REGULAR MEETING MINUTES

April 12, 2018 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1.         Meeting was called to order by Mayor Kirk Fisher at 6:00 p.m.

2.         Fisher led the flag salute and David Glascock, Pastor of the Church of Christ led the prayer.

3.         Roll Call:  Present: Bridwell, Williams, Downing and Fisher, declaring a             quorum. Absent: Weber

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Town Foreman, James Pratt; Chief of Police, Justin Earls; Police officer, Travis Snowden; Park Manager, Heath Noyes; Jimmy Valentine, David Glascock, Joe Lansden, Mike Brown, and R.W. Calhoon.

4.         Consent Docket:  Items in the Consent Docket were:

            A.        Minutes of the March 08, 2018 Regular meeting.

            B.        General Fund checks #3497 to #3538 totaling $33,931.45.

            C.        Beaver City Transit checks #3512, 3513 and 3526 totaling $378.57.

            A motion was made by Downing, seconded by Bridwell to approve the Consent             Docket. Voting Aye: Bridwell, Downing, Williams and Fisher. Nay: None.             Motion Carried.

5          There were no Public comments.

6.         The past OML President, Mayor Mike Brown of Weatherford, Oklahoma was             here to present a certificate and pin to James Pratt for the "Oklahoma Municipal             League Honor Roll of Service" for 28 years of service with the Town of Beaver.

7.         Robert Calhoon was present to discuss and answer any questions regarding his             new Hydroponic business located at 104 E. 3rd. Motion was made by Bridwell,             seconded by Downing to approve the home business to grow hydroponic             vegetables for sale. Voting Aye: Bridwell, Williams, Downing and Fisher. Nay:             None. Motion Carried.

8.         A. Fire Chief Report was given by Travis Snowden.

            B. Justin Earls gave the Police Chief Report:

                        14 Total Traffic Stops

                        6 Traffic Citations

                        1 Ordinance Citation

                        5 Warnings

            C. Town Administrator's Report was given by Marc Davis.

                 The pavement at the Airport has started to separate. Marc has contacted Garver             Engineering. Garver reponded on 4-9-18 that there is no warranty. The crack may             be due to the fact that it is an overlay on existing pavement. Garver will ask the             Contractor to seal the runway, but if they refuse, there is nothing the Town can do        since it was not in the contract.

                 Jeanna King from RS Meacham CPA's will present the new budget at the May                         board meeting. 

           The OEDA annual meeting will be April 27, 2018 at the Fairgrounds and will

      have a presentation to the Grant recipients.

 

9.         Mayor Fisher advised the board that the OML Annual Regional Meeting will be in Woodward on April 19, 2018.

 

10.       A Motion was made by Bridwell, seconded by Williams to adjourn at 6:24 p.m. 

Voting Aye: Bridwell, Downing, Williams and Fisher. Nay: None.  Motion Carried.

ATTEST: _________________________   MAYOR:  ____________________________

 

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

April 12, 2018 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

1.         Meeting was called to order by Chairman Kirk A. Fisher at 6:27 p.m.

2.         Roll Call:  Present: Bridwell, Downing, Williams, and Fisher. Absent: Weber.

Others present were: Town Clerk Shannon Mitchell; Town Treasurer, Lori A. Downing; Police Chief, Justin Earls; Police Officer, Travis Snowden; City Foreman, James Pratt; Park Manager, Heath Noyes and Jimmy Valentine.

3.         Consent Docket:  Items on the Consent Docket were:

                        A.  Approve the minutes of the March 8, 2018 Regular meeting.

                        B.  Approval of the PWA checks #2672 through #2701 totaling                                               $41,549.78.

                        C.  Approval of the Beaver Dunes checks #1976 through #1985 totaling                                           $4,676.60.

            A motion was made by Bridwell, seconded by Fisher to approve the Consent             Docket. Voting Aye: Bridwell, Williams, Downing, and Fisher. Nay: None.             Motion Carried.

4.         Discussion was held on the repair of a water leak North of Beaver Sale Barn, East     meter. The town administrator recommended to the Board that we repair the leak     on a one time basis. Chairman Kirk Fisher suggested to go ahead and repair since    the town had separated the line a short time ago and it could have weakened the             line. Downing made a motion to repair the leak, seconded by Fisher. Voting Aye:    Bridwell, Williams, Downing, and Fisher. Nay: None. Motion Carried.

5.         Motion was made by Fisher, seconded by Bridwell to approve the lease renewal at         the Beaver Dunes in the amount of $3600.00. Voting Aye: Downing,            Bridwell, Williams and Fisher. Nay: none. Motion carried.

6.         Reports:

                        A. Heath Noyes gave the Beaver Dunes Report.

                             Riders   164

                             RV's        20

                             Tent           3    

                        B. Marc Davis gave the Town Administrator Report.

                             Marc has been asked several times about a water well being drilled near     the town's water well. Marc clarified that it is not a new well, but a gas company             installing Cathodic protection on lines which is used to control the corrosion of             the metal surface on the lines.

            The Water loss for the month of February was 15.3%

7.         A Motion was made by Bridwell, seconded by Fisher to adjourn at 6:50 p.m. 

Voting Aye: Bridwell, Downing, Williams and Fisher.  Nay: None. Motion             carried.

ATTEST:  __________________________    MAYOR:  __________________________

 

 

 

 

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

March 08, 2018 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

1. Meeting was called to order by Chairman Kirk A. Fisher at 6:00 p.m.

2. Roll Call: Present: Bridwell, Weber, Williams, and Fisher. Absent: Downing.

Others present were: Town Clerk Shannon Mitchell; Town Treasurer, Lori A. Downing; Police Chief, Justin Earls; Police Officer, Travis Snowden; City Foreman, James Pratt; Park Manager, Heath Noyes; Dennis Woods, Chief, Jon Elfers, James Spurgeon and Derrel White.

3. Consent Docket: Items on the Consent Docket were:

A. Approve the minutes of the February 8, 2018 Regular meeting.

B. Approval of the PWA checks #2653 through #2671 totaling $29,699.56.

C. Approval of the Beaver Dunes checks #1967 through #1975 totaling $5,962.64.

A motion was made by Weber, seconded by Williams to approve the Consent Docket. Voting Aye: Bridwell, Williams, Weber, and Fisher. Nay: None. Motion Carried.

4. Derrel White with FSW&B presented the 2016/2017 FYE Audit Report.

5. Motion was made by Weber, seconded by Bridwell to accept the FY2018 Rural Economic Action Plan (REAP) grant and appoint Mayor Kirk A. Fisher to sign all necessary documents, along with the Clerk and Treasurer. Voting Aye: Weber, Bridwell, and Williams with Fisher abstaining from the vote. Nay: none. Motion carried.

6. Motion was made by Fisher, seconded by Williams to set the date for "Free Clean-up Day" as Saturday, March 24th with April 7 being the alternate date. Voting Aye: Bridwell, Williams, Weber and Fisher. Nay: None. Motion Carried.

7. James Spurgeon with the State of Oklahoma Land Office was present to answer any questions regarding the lease at Beaver Dunes. No agreement was made between the board and Mr. Spurgeon, therefore no action was taken on renewing the lease.

8. A Motion was made by Bridwell and seconded by Fisher to move into Executive session at 7:04. Voting Aye: Weber, Bridwell, Williams and Fisher. Nay: None. Motion Carried.

Mayor Fisher brought the meeting back into session at 7:09. Bridwell made a motion, seconded by Weber to take Michael Reed off of probationary status to full-time. Voting Aye: Weber, Williams, Bridwell and Fisher. Nay: None. Motion Carried.

9. Reports:

A. Heath Noyes gave the Beaver Dunes Report.

Riders 38

RV’s 6

B. Marc Davis gave the Town Administrator Report.

The Water loss for the month of February was 14.4%.

10. A Motion was made by Bridwell, seconded by Williams to adjourn at 7:19 p.m.

Voting Aye: Bridwell, Weber, Williams and Fisher. Nay: None. Motion carried.

ATTEST:

MAYOR:

TOWN OF BEAVER

REGULAR MEETING

MINUTES

March 8, 2018 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1. Meeting was called to order by Mayor Kirk Fisher at 7:20 p.m.

2. Fisher led the flag salute and Dennis Woods, Pastor of the Assembly of God Church led the prayer.

3. Roll Call: Present: Bridwell, Weber, Williams, and Fisher, declaring a quorum. Absent: Downing.

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Chief of Police, Justin Earls; Police officer, Travis Snowden; Fire Chief, Jon Elfers and Dennis Woods.

4. Consent Docket: Items in the Consent Docket were:

A. Minutes of the February 08, 2018 Regular meeting.

B. General Fund checks #3470 to #3496 totaling $27,379.52.

C. Beaver City Transit check #3466 to #3469 totaling $541.78.

A motion was made by Bridwell, seconded by Fisher to approve the Consent Docket. Voting Aye: Bridwell, Weber, Williams and Fisher. Nay: None. Motion Carried.

5 There were no Public comments.

6. Motion was made by Weber, seconded by Bridwell to approve payment to Garver for invoice #17071080-8 in the amount of $12,424.59 for the Airport Runway Project. Voting Aye: Weber, Bridwell, Williams and Fisher. Nay: none. Motion Carried.

7. Motion was made by Fisher, seconded by Williams to approve payment to Ellsworth Construction LLC for Invoice #3 in the amount of $34,422.07 for the Airport Runway Project. Voting Aye: Bridwell, Williams, Weber and Fisher. Nay: None. Motion Carried.

8. Motion was made by Bridwell, seconded by Weber to authorize Mayor Kirk A. Fisher to sign all contracts and related documents issued to the Bus Transit of Beaver. Voting Aye: Bridwell, Williams, and Weber with Fisher abstaining from the vote. Nay: None. Motion Carried.

9. Motion was made by Bridwell, seconded by Williams to approve the attendance of Mayor Kirk A. Fisher to Municipal Government day, March 27, 2018 at the Oklahoma State Capitol and possibly take a student to the event for "If I Were Mayor" essay contest. Voting Aye: Bridwell, Williams, and Weber with Fisher abstaining from the vote. Nay: None. Motion Carried.

10. A Motion was made by Bridwell and seconded by Weber to move into Executive session at 7:27. Voting Aye: Weber, Bridwell, Williams and Fisher. Nay: None. Motion Carried.

Mayor Fisher brought the meeting back into session at 7:35. Williams made a motion, seconded by Bridwell to accept Ruben Martinez, Will Payne, Charlie Cash and Ricky Weaver as Firemen. Aye: Weber, Williams, Bridwell and Fisher. Nay: None. Motion Carried.

11. A. Fire Chief Report was given by Jon Elfers.

B. Justin Earls gave the Police Chief Report:

5 Total Traffic Stops

3 Traffic Citations

1 Ordinance Citation

6 Warnings

C. Town Administrator’s Report was given by Marc Davis.

Mayor Kirk A. Fisher and Marc Davis attended the "Certified Healthy Oklahoma Awards Session".

Administrator, Marc Davis attended the Flood Plain Class for this year in Clinton Oklahoma.

12. There were no remarks or inquiries by board members.

13. A Motion was made by Williams, seconded by Weber to adjourn at 7:48 p.m.

Voting Aye: Bridwell, Weber, Williams and Fisher. Nay: None. Motion Carried.

ATTEST:

MAYOR:

---------------

 

 

TOWN OF BEAVER

REGULAR MEETING MINUTES

 

February 8, 2018 – 6:00 P.M.

 

 

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

 

1.         Meeting was called to order by Mayor Kirk Fisher at 6:00 p.m.

 

2.         Fisher led the flag salute and Jeff Bradley with First Baptist Church led the prayer.

 

3.         Roll Call:  Present: Bridwell, Weber, Williams, Downing and Fisher, declaring a             quorum. Absent: None.

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Chief of Police, Justin Earls; Police officer, Travis Snowden; City Foreman, James Pratt; Fire Chief, Jon Elfers; Jeff Bradley, Merrian Ellis and Tracy Reed.

4.         Consent Docket:  Items in the Consent Docket were:

            A.        Minutes of the January 11, 2018 Regular meeting.

            B.        General Fund checks #3444 to #3465 totaling $22,786.52.

            C.        Beaver City Transit check #3455 and 3456 totaling $278.48.

 

            A motion was made by Weber, seconded by Bridwell to approve the Consent             Docket. Voting Aye: Downing, Bridwell, Weber, Williams and Fisher. Nay:             None. Motion Carried.

 

5          There were no Public comments.

 

6.         Motion was made by Fisher, seconded by Downing to approve Budget             Amendments for FYE 2017/2018 presented by Tracy Reed. Voting Aye: Weber,             Downing, Bridwell, Williams and Fisher. Nay: none. Motion carried.

 

7.         Motion was made by Weber, seconded by Downing to approve Financial             Statement as presented by Tracy Reed. Voting Aye: Downing, Bridwell,             Williams, Weber and Fisher. Nay: None. Motion Carried.

 

8.         Motion was made by Fisher, seconded by Bridwell to give authorization to the             Fire Chief to decide who can be eligible to apply for firefighter in regards to             distance of residency. Voting Aye: Downing, Bridwell, Williams, Weber and             Fisher. Nay: None. Motion Carried.

 

9.         A Motion was made by Bridwell and seconded by Weber to move into Executive session at 6:55. Voting Aye: Downing, Weber, Bridwell, Williams and Fisher. Nay: None. Motion Carried.

 

            Mayor Fisher brought the meeting back into session at 7:15. Williams made a motion, seconded by Weber to contract with Clark Rodkey for pool operator.  Voting Aye: Downing, Weber, Williams, Bridwell and Fisher. Nay: None. Motion Carried.

 

            Mayor Fisher gave the Animal Control Officer 90 day Review; Pleased with the over-all performance with reprimand on a couple of issues. The next board review will be at her 6 month anniversary.

 

10.       A. Fire Chief Report was given by Jon Elfers.

            B. Justin Earls gave the Police Chief Report:

                        3 Total Traffic Stops

                        0 Traffic Citations

                        1 Ordinance Citation

                        3 Warnings

            C. Town Administrator's Report was given by Marc Davis.

                 Update on FEMA-Catagory B for the Beaver Dunes has been approved in             the amount of $3191.08, and they will now be working on Catagory A for the             Town of Beaver.

 

11.       There were no remarks or inquiries by board members.

 

12.       A Motion was made by Weber, seconded by Fisher to adjourn at 7:25 p.m. 

Voting Aye: Bridwell, Downing, Weber, Williams and Fisher. Nay: None.  Motion Carried.

 

 

ATTEST: _________________________   MAYOR:  ____________________________

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

February 08, 2018 - 6:00 P.M.

 

 

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

 

1.         Meeting was called to order by Chairman Kirk A. Fisher at 7:25 p.m.

 

2.         Roll Call:  Present: Bridwell, Weber, Williams, Downing, and Fisher. Absent:             None.

           

Others present were: Town Clerk Shannon Mitchell; Town Treasurer, Lori A. Downing; Police Chief, Justin Earls; Police Officer, Travis Snowden; City Foreman, James Pratt, and Fire Chief, Jon Elfers.

3.         Consent Docket:  Items on the Consent Docket were:

                        A.  Approve the minutes of the January 11, 2018 Regular meeting.

                        B.  Approval of the PWA checks #2626 through #2652 totaling                                               $32,638.49.

                        C.  Approval of the Beaver Dunes checks #1955 through #1966 totaling                                           $4,628.00.

 

            A motion was made by Downing, seconded by Fisher to approve the Consent             Docket. Voting Aye: Bridwell, Williams, Weber, Downing and Fisher. Nay:             None. Motion Carried.

 

4.         Motion was made by Bridwell, seconded by Williams to approve Budget             Amendments for FYE 2017/2018 presented by Tracy Reed. Voting Aye: Weber,             Downing, Bridwell, Williams and Fisher. Nay: none. Motion carried.

 

5.         Motion was made by Weber, seconded by Bridwell to approve Financial             Statement as presented by Tracy Reed. Voting Aye: Downing, Bridwell,             Williams, Weber and Fisher. Nay: None. Motion Carried.

 

6.         Motion was made by Fisher, seconded by Bridwell to set a minimum of $5,000.00        at Auction for the 1977 Motor Grader, if the Auction will allow a reserve. Voting           Aye: Downing, Bridwell, Williams, Weber and Fisher. Nay: None. Motion Carried.

 

7.         There was no action taken to renew Land Lease No 409246 at Beaver Dunes.

 

8.         Discussion was held on Utility rates for Churches. There will be no changes to the       rates at this time.

 

9.         Reports:

                        A. Marc Davis gave the Beaver Dunes Report.

                        B. Marc Davis gave the Town Administrator Report.

 

10.       A Motion was made by Weber, seconded by Downing to adjourn at 8:05 p.m. 

Voting Aye: Bridwell, Downing, Weber, Williams and Fisher.  Nay: None.             Motion carried.

 

 

ATTEST:  __________________________    MAYOR:  __________________________

 

 

TOWN OF BEAVER

REGULAR MEETING MINUTES

December 14, 2017 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1.Meeting was called to order by Mayor Kirk Fisher at 6:00 p.m.

2.Fisher led the flag salute and the prayer.

3.Roll Call: Present: Williams, Bridwell, Weber and Fisher, declaring a quorum. Absent: Downing.

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Chief of Police, Justin Earls; Police officer, Travis Snowden; City Foreman; James Pratt; and Merrian Ellis.

4.Consent Docket: Items in the Consent Docket were:

A. Minutes of the November 9, 2017 Regular meeting.

B. General Fund checks #3377 to #3416 totaling $32,620.24.

C. Beaver City Transit check #3384, 3385, 3397, 3398, 3412 and 3413 totaling $497.43.

D. Fireman’s Fund check #3414 in the amount of $1231.38.

5.A motion was made by Weber, seconded by Williams to approve the Consent Docket. Voting Aye: Williams, Bridwell, Weber and Fisher. Nay: None. Motion Carried.

6There were no Public comments.

7.A motion was made by Fisher, seconded by Bridwell to deny payment to Ellsworth Construction LLC in the amount of $16,357.18 for the revised invoice dated October 13, 2017 for Airport Runway Project, due to no signature from Engineer. Voting Nay for the approval of payment, Weber, Williams, Bridwell and Fisher. Aye: none. Motion denied.

A motion was made by Fisher, seconded by Weber to approve payment to Ellsworth Construction LLC in the amount of $16,357.18 for the revised invoice dated October 13, 2017 only after the signature from the Engineer. If Engineer does not approve and sign invoice, then the action to approve payment will be void and tabled and put on next months meeting. Voting Aye: Williams, Bridwell, Weber and Fisher. Nay: None. Motion Carried.

8.A motion was made by Williams, seconded by Weber to approve payment to Garver for Professional Engineering Services through October 27, 2017 in the amount of $18,155.30 for the Airport Project. Voting Aye: Weber, Williams, Fisher and Bridwell. Nay: None. Motion carried.

9.A motion was made by Weber, seconded by Fisher to approve payment to Terracon Consultants Inc for Specialized Testing in the amount of $10,858.66 for the Airport Project. Voting Aye: Weber, Williams, Fisher and Bridwell. Nay: None. Motion carried.

10.A motion was made by Weber, seconded by Williams, to approve the nomination of Mayor Fisher to the Oklahoma Municipal League Board. Voting Aye: Williams, Weber, and Bridwell, with Fisher abstaining from the vote. Nay: None. Motion carried.

11.A motion was made by Weber, seconded by Williams to approve the purchase of aGrader from Beaver County for $50,000.00 through an Interlocal Agreement. Voting Aye: Weber, Williams, and Fisher. Nay: Bridwell. Motion carried.

12.A Motion was made by Bridwell and seconded by Fisher to move into Executive session at 6:33. Voting Aye: Williams, Weber, Bridwell and Fisher. Nay: None. Motion Carried.

Mayor Fisher brought the meeting back into session at 6:55. Mayor Fisher requested for Police Chief, Justin Earls and Police Officer, Travis Snowden meet with Marc Davis to set up monthly schedules for police office.

Mayor Fisher also gave a report that the board and Police Chief are pleased with Animal Control officer, Merrian Ellis and will review again in 30 days.

13.A. Fire Chief Report was given by Travis Snowden.

B. Justin Earls gave the Police Chief Report:

20 Total Traffic Stops

12 Traffic Citations

9 Warnings

C. Town Administrator’s Report was given by Marc Davis.

• Update on the Airport project.

• Drainage issue behind the OEDA building.

• Road damage issues.

14.Remarks and inquiries by board members:

Mayor Fisher advised that Municipal Financial Officer, Rick Smith will be here on Wednesday, December 20, 2017 to discuss bond issues. A special meeting for that day was scheduled and will be timely filed and posted.

15. A Motion was made by Weber, seconded by Fisher to adjourn at 7:12 p.m.

Voting Aye: Bridwell, Williams, Weber and Fisher. Nay: None. Motion Carried.

ATTEST:

MAYOR:

AUTHORITY REGULAR MEETING MINUTES

December 14, 2017 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

1.Meeting was called to order by Chairman Kirk A. Fisher at 7:14 p.m.

2.Roll Call: Present: Bridwell, Weber, Williams, and Fisher. Absent: Downing.

Others present were: Town Clerk Shannon Mitchell; Town Treasurer, Lori A. Downing; Police Chief, Justin Earls; Police Officer, Travis Snowden; City Foreman, James Pratt, and Merrian Ellis.

3. Consent Docket: Items on the Consent Docket were:

A. Approve the minutes of the November 09, 2017 Regular meeting.

B. Approval of the PWA checks #1816 through #1842 totaling $38,008.51.

D. Approval of the Beaver Dunes checks #1934 through #1944 totaling $5,462.54.

Motion was made by Weber and seconded by Fisher to approve the consent docket. Voting Aye: Bridwell, Williams, Weber and Fisher. Nay: None. Motion Carried.

4.Bridwell made a motion, seconded by Williams, to deny the approval of Lease No. 409246 at Beaver Dunes in the amount of $4500.00, but to counter-offer an amountof $700.00 per year for a three (3) year term. Voting Aye: Bridwell, Weber, Williams, and Fisher. Nay: None. Motion Carried.

5.A motion was made by Weber, seconded by Williams to approve the purchase of Grader from Beaver County for $50,000.00 through an Interlocal Agreement. Voting Aye: Weber, Williams, and Fisher. Nay: Bridwell. Motion carried.

6.Reports:

A. Marc Davis gave a report on Beaver Dunes:

Riders 130

RV 26

Tent 0

Shelter 0

Cabin 3

B. Marc Davis gave the Town Administrator Report.

Cost to replace water lines:

$15,000 to $20,000 per Block for regular water lines.

$40,000 to $45,000 per Block for waste water.

Water Loss for the month of November was 11.5%.

7.A Motion was made by Weber, seconded by Bridwell to adjourn at 7:30 p.m.

Voting Aye: Bridwell, Williams, Weber and Fisher. Nay: None. Motion carried.

ATTEST MAYOR:

 

November 9, 2017

TOWN OF BEAVER

REGULAR MEETING MINUTES

November 9, 2017 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1. Meeting was called to order by Mayor Kirk Fisher at 6:00 p.m.

2. Fisher led the flag salute and the prayer.

3. Roll Call: Present: Williams, Bridwell, and Fisher, declaring a quorum. Absent: Weber and Downing.

Others present were: Town Clerk, Shannon Mitchell; Treasurer, Lori A. Downing; Police officer, Travis Snowden; City Foreman; James Pratt; Park Manager, Heath Noyes; Fire Chief, Jon Elfers; and Marian Ellis.

4.Consent Docket: Items in the Consent Docket were:

A.Minutes of the October 12, 2017 Regular meeting.

B.General Fund checks #2842 to #2849 & #3350 to #3376 totaling $41,592.96.

C.Beaver City Transit check #2849, #3359, #3370 and #3371 totaling $831.07.

5.A motion was made by Williams, seconded by Bridwell to approve the Consent Docket. Voting Aye: Williams, Bridwell, and Fisher. Nay: None. Motion Carried.

6There were no Public comments.

7.A motion was made by Williams, seconded by Fisher to approve the bid in the amount of $110.00 for the Dodge Van. Voting Aye: Bridwell, Williams and Fisher. Nay: none. Motion carried.

8.A motion was made by Williams, seconded by Fisher to approve payment to Ellsworth Construction LLC for services on the Airport Project in the amount of $595,002.15. Voting Aye: Williams, Fisher and Bridwell. Nay: None. Motion carried.

9.A motion was made by Williams, seconded by Bridwell, to table any action taken until the next council meeting, on the purchase of a Grader from the County of Beaver. Voting Aye: Williams, Fisher and Bridwell. Nay: None. Motion carried.

10. A Motion was made by Bridwell and seconded by Fisher to move into Executive session at 6:33. Voting Aye: Williams, Bridwell and Fisher. Nay: None. Motion Carried.

Mayor Fisher brought the meeting back into session at 6:53. Fisher made a motion, seconded by Bridwell, to hire Merrian Ellis as Dog Catcher to start Monday, November 13, 2017. The board will review Merrian’s job performance at 30 days, 60 days and 6 months. Voting Aye: Bridwell, Williams and Fisher. Nay: None. Motion Carried.

Mayor Fisher stated they would follow the sick leave section in the policy and procedures handbook in regards to Marc Davis’ sick leave.

11.A. Fire Chief Report was given by Jon Elfers.

B. Travis Snowden gave the Police Chief Report:

18 Total Traffic Stops

7 Traffic Citations

13 Warnings

12. A Motion was made by Williams, seconded by Bridwell to adjourn at 7:02 p.m.

Voting Aye: Bridwell, Williams, and Fisher. Nay: None. Motion Carried.

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

November 9, 2017 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

1. Meeting was called to order by Chairman Kirk A. Fisher at 7:03 p.m.

2. Roll Call: Present: Bridwell, Williams, and Fisher. Absent: Downing and Weber.

Others present were: Town Clerk Shannon Mitchell; Town Treasurer, Lori A. Downing; Police Officer, Travis Snowden; City Foreman, James Pratt, Park Manager, Heath Noyes, Fire Chief, Jon Elfers and Marian Ellis.

3. Consent Docket: Items on the Consent Docket were:

A. Approve the minutes of the October 12, 2017 Regular meeting.

B. Approval of the PWA checks #1787 through #1815 totaling $39,609.34.

D. Approval of the Beaver Dunes checks #1921 through #1933 totaling $3,698.55.

Motion was made by Bridwell and seconded by Fisher to approve the consent docket. Voting Aye: Bridwell, Williams, and Fisher. Nay: None. Motion Carried.

4. Bridwell made a motion, seconded by Williams, to approve Resolution PWA- 2017-03 authorizing application for financial assistance from the Rural Economic Action Plan through Oklahoma Economic Development Authority and authorize Mayor Fisher to sign all documents. Priority 1 request will be for the Irrigation System and Priority 2 request will be for a Grader. Voting Aye: Bridwell, Williams, and Fisher. Nay: None. Motion Carried.

5. A motion was made by Bridwell, seconded by Fisher to table any action taken until the next council meeting, on the purchase of a Grader from the County of Beaver. Voting Aye: Bridwell, Williams and Fisher. Nay: None. Motion carried.

6. Reports:

A. Park Manager, Heath Noyes gave a report on Beaver Dunes: Riders 230

RV 162

Tent 8

Shelter 0

Cabin 2

Heath Noyes will be out for surgury. While he is out, Leo Brown will be filling in at Beaver Dunes.

Winter projects for Beaver Dunes:

Tables will be repaired and painted.

Retaining wall built to keep sand away from shelter.

Trout will be on November 14, 2017.

7. A Motion was made by Williams, seconded by Bridwell to adjourn at 7:14 p.m.

Voting Aye: Bridwell, Williams, and Fisher. Nay: None. Motion carried.

Town of Beaver Minutes


 

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