Beaver School Minutes

 

Beaver, Ok

12-6-2018

Beaver Board of Education Regular Meeting

December 3rd 2018

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The Board of Education met in regular meeting, Monday, December 3rd, 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 3:00 p.m., Thursday, November 29t h 2018.

The meeting was called to order by Whipple. Determination of quorum and proof of notice were read. Roll call was as follows: Max Whipple, Brock Russell, Rebekah Yates, and Kerry Stafford. Mike Pugh was absent. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Donna Bowles, Anne Chockley, Ryan Reddick and Steven Perry.

Motion was made by Yates and seconded by Russell to approve the agenda as part of the minutes. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Russell to approve the minutes of the November 5th meeting. All votes were aye. Motion carried.

Whipple makes motion to approve the recommended board meeting dates/times for 2019 to the second Monday of the month. Stafford seconded. All votes were aye.

Motion carried.

Financial reports were given and approved. Russell makes motion to approve. Yates seconded. All votes were aye. Motion carried.

Enrollment for grades Pre-K through 6th grades is 181. Enrollment for grades 7th through 12th is 126.  Mr.  Kinsey went over the  December calendar and gave reports on the roofing and track projects, and the school auction results.

Russell makes motion to approve the following encumbrances: General Fund Check #'s 425-543 in the total amount of $266,085.12, Building Fund Check #'s 33-37 in the total amount of $9,328.13, and Building Bond #'s 3-5 in the total amount of $1,209,056.77. Yates seconded. All votes were aye. Motion carried.

Stafford makes motion to adjourn. Whipple seconded. All votes were aye. Motion carried.

PRESIDENT    

 

 

11-8-18

Beaver Board of Education Regular meeting November 5th, 2018

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The Board of Education met in regular meeting, Monday, November 5th 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 4:00 p.m., Thursday, November l'st, 2018.

The meeting was called to order by Pugh. Determination of quorum and  proof  of  notice were read. Roll call was as follows: Mike Pugh, Brock Russell, Rebekah Yates, and Kerry Stafford.

Max Whipple was absent. Others present were: Scott Kinsey, Linda Kinsey, Titus Burrell, Brandi Brown, Donna Bowles, Anne Chockley, Ryan Reddick, and Kimmy Reddick.

Motion was made by Stafford and seconded by Yates to approve the agenda as part of the minutes. All votes were aye. Motion carried.

Motion was made by Russell  and  seconded  by Stafford to approve the  minutes of  the  October 1st meeting. All votes were aye. Motion carried.

Pugh makes motion to call for election for year 2018-2019 on Tuesday, February 12, 2019 from 7:00 a.m. until 7:00 p.m. to fill office/seat number four. Yates seconded. All votes were aye.

Motion carried.

Stafford makes motion to accept the drop out report for previous year per accreditation regulations. Russell seconded. All votes were aye. Motion carried.

Russell makes motion to table the approval of resolution for schools/libraries universal services (E-Rate) for 18-19. This resolution authorizes filing of the form 471 applications for funding year 2018-2019 and the payment of the applicants share upon approval of funding and receipt of services. Pugh seconded. All votes were aye. Motion carried.

Motion was made by Pugh and seconded by Yates to approve the ACT college readiness report Beaver 1-022, October 17, 2018. All votes were aye. Motion carried.

Motion was made by Pugh and seconded by Stafford to approve a de-regulation application submitted to SDE concerning library services and current instructor for accreditation purposes. All votes were aye. Motion carried.

Financial reports were given and approved. Yates makes motion to approve. Russell seconded. All votes were aye. Motion carried.

Mr. Burrell gave enrollment for grades Pre-K through 6t h as 183. Mr. Kinsey handed out Mr. McVay's November calendar and went over the events for the month. Enrollment for grades 7 through 12 is 126. Mr.  Kinsey gave updates on the  roofing and track projects as well as contact with the OSSAA regarding Beaver high school football for the 2019 school year.

Russell makes motion to approve the following encumbrances: General Fund check #'s 297- 424 in the total amount of $284,065.18, Building Fund check #'s 24-32 in the total amount of

$18,303.68, Building Bond check# 2 in the amount of $94,329.40, and Transportation Bond check# 3 in the amount of $41,334.00. Yates seconded. All votes were aye. Motion carried.

Yates makes motion to adjourn. Russell seconded. All votes were aye. Motion carried.

PRESIDENT  

10-1-18

Beaver Board of Education Regular meeting

October 1, 2018

The Board of Education met in regular meeting, Monday, October l'st, 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 1:00 p.m., Thursday, September 27th, 2018.

 

The meeting was called to order by Pugh. Determination of quorum and proof of notice were read. Roll call was as follows: Mike Pugh, Max Whipple, Brock Russell, and Kerry Stafford.

Rebekah Yates was absent. Others present were: Scott Kinsey, Linda Kinsey, Anne Chockley, Bruce Cox, Ryan Reddick, and Brandi Brown.

Whipple makes motion to approve the agenda as part of the minutes. Russell seconded. All votes were aye. Motion carried 

Russell makes motion to approve the minutes of the September 4t h meeting. Whipple seconded. All votes were aye. Motion carried.

Mr. Cox addressed the board regarding his concern of not having security camera's in the school.

Motion was made by Whipple and seconded by Stafford to approve the Estimate of Needs FY19 submitted via auditor/Carroll's. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Stafford to approve the Semester Test Exemption Program. All votes were aye. Motion carried.

Pugh makes motion to accept letter of resignation from Lizeth Hernandez/teacher aide. Stafford seconded. All votes were aye. Motion carried.

Pugh makes motion for board to attend the November 13t h meeting for the OSSBA Region 1 meeting in Guymon, OK. Whipple seconded. All votes were aye. Motion carried.

 Whipple makes motion to table the ACT College Readiness Letter. Stafford seconded. All votes were aye. Motion carried.

Motion was made by Whipple and seconded by Stafford to declare salvage and intent to sell at auction the following: various woodworking equipment, machines and tools. Damaged VoAg bumper trailer, pre-owned VoAg pickup and Supt. vehicle and other possible misc. pre-used school equipment. All votes were aye. Motion carried.

Whipple makes motion to accept the Activity account report and to table the General account report. Pugh seconded. All votes were aye. Motion carried.

Mrs. Chockley wanted to commend our Jr. High and High School students and their behavior this year. She had several examples of their positive behavior. Mr. Kinsey gave the enrollment numbers for Pre-K through 12t h grades at 311. He also went over the  October calendar and gave a copy of the letter Mr. McVay informing schools Beaver schools intent on playing 8 man football for grade school and Jr. High beginning next year.

Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment or discipline of any employee of Beaver Public School. 25 OS 307 (B)(l)

Whipple makes motion to convene in executive session. Stafford seconded. All votes were aye. Motion carried.

Motion was made by Stafford to return to open session. Pugh seconded. All votes were aye. Motion carried.

President makes executive session compliance announcement.

In new business, the board looked at fund raisers the Elementary were requesting. Stafford makes motion to approve. Russell seconded. All votes were aye. Motion carried.

Whipple makes motion to approve the following encumbrances: General Fund check #'s 170- 296 in the total amount of $314,274.23, Building Fund check #'s 18-23 in the total amount of

$14,430.76 and Transportation Bond check #'s 1-2 in the total amount of $292,485.00. Pugh seconded. All votes were aye. Motion carried.

Whipple makes motion to adjourn. Stafford seconded. All votes were aye. Motion carried

 

 

PRESIDENT

 

9-13-18

Beaver Board of Education Regular meeting September 4th 2018

The Board of Education met in regular meeting, Tuesday, September 4th, 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 2:00 p.m., Thursday, August 30th, 2018.

 The meeting was called to order by Pugh. Determination of quorum and proof of notice were read, Roll call was as follows: Mike Pugh, Rebekah Yates, Brock Russell, Max Whipple, and Kerry Stafford, Others present were: Scott Kinsey, Brandi Brown, Donna Bowles, Anne Chockley, Ryan Reddick, Titus Burrell, and Linda Kinsey.
Motion was made by Whipple and seconded by Russell to approve the agenda as part of the minutes. All votes were aye. Motion carried.

 Motion was made by Whipple and seconded by Yates to approve the minutes of the August 6th

and 13th meetings, All votes were aye, Motion carried.

Russell makes motion to use Myriah McVay for Megan Stewart for the GT curriculum advisory team for FY.19, Whipple seconded. All votes were aye. Motion carried.
The activity fund raising budget requests for the FY19 were looked at and a motion by Stafford and a second by Whipple to approve them, All votes were aye, Motion carried,

 Whipple makes motion to table the ACT remedial report per accreditation until the October meeting, Russell seconded. All votes were aye. Motion carried.

 Motion was made by Russell and seconded by Yates to accept the annual teacher evaluation instrument/policy review. All votes were aye, Motion carried.

Motion was made by Whipple to accept the new teacher/mentor committees for both sites. Yates seconded. All votes were aye. Motion carried.

Russell makes motion to approve blanket purchase order for Vibra-Whirl Sports, Ltd. for track project out of Building Bond Fund. Stafford seconded. All votes were aye, Motion carried.

Motion was made by Russell and seconded by Whipple to employ Steven Perry and Ricky Weaver for maintenance/groundskeepers for September and October using time cards and no

overtime and no insurance. They will be payroll deduct with approval of both employees as of September 4th . All votes were aye. Motion carried.

Whipple makes motion to table the FFACD policy, as recommended by the OSSBA medical marijuana information. Russell seconded. All votes were aye. Motion carried.
Financial reports were given and approved. Whipple makes motion to approve and Russell seconded. All votes were aye. Motion carried.
Staff reports were given. Mr. Kinsey updated board on the roof and track projects and possibly a new program for exemption of semester testing for good grades and attendance for the 7th-12 t h grades to be put on the agenda for October meeting.

 Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment, discipline, compensation  or resignation  of any employee  of Beaver School district. 25 O.S. 307 {B)(l)

 Pugh makes motion to convene in executive session. Yates seconded. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Whipple to return to open session. All votes were aye. Motion carried.

 Russell makes motion to make addendum to Superintendent's contract. Yates seconded. All votes were aye. Motion carried.
In new business, motion was made to accept the emergency transfer of David Hampton's children to attend Beaver schools. Whipple makes motion to approve. Yates seconded. All votes were aye. Motion carried. Whipple makes motion to employ Teasia Davis for Special Ed aide. Stafford seconded. All votes were aye. Motion carried. The board also discussed changing from 11 man football to 8 man. Russell makes motion and Stafford Seconded for Athletic Director to make every effort to formulate an 8 man FB schedule for GS and JH for the 2019-2020 season. In addition, the Athletic Director is also directed to investigate options available to schedule some HS 8 man games for the 2019-2020 and advise OSSAA of Beaver's intention of moving to 8 man FB for the 2020-2021 FY. All votes were aye. Motion carried.

Whipple makes motion to approve the encumbrances from August. Yates seconded. All votes were aye. Motion carried. Yates makes motion to approve the following encumbrances:

General Fund warrants #'s 44-168 in the total amount of $283,009.49, and Building Fund warrant #'s 6-17 in the total amount of $41,380.72. All votes were aye, Motion carried.

Yates makes motion to adjourn. Whipple seconded, All votes were aye. Motion carried.
 

PRESIDENT

 Beaver Board of Education Regular Meeting June 4th, 2018

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The Board of Education met in regular meeting, Monday, June 4t h 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 1:00 p.m.,

Text Box: \

Thursday, May 315 2018.

The meeting was called to order by Pugh. Determination of quorum and proof of notice were read. Roll call was as follows: Mike Pugh, Rebekah Yates, and Brock Russell.  Max Whipple and Russ Oyler were absent. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Rhonda Hoover, Raegan Russell, Angelina Marlow, Anne Chockley, Steven Perry, Titus Burrell, Kimmy Reddick, Damon Rigdon, Brooklyn Rigdon, David Fisher of Hellas Construction, and Steven Young of General Sports Surfaces.

Motion was made by Yates and seconded by Russell to approve the agenda as part of the minutes. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to approve the minutes of the May 7th

meeting. All votes were aye. Motion carried.

Russell makes motion to approve contract with Hiland Dairy products for lunchroom for FY19. Yates seconded. All votes were aye. Motion carried.

Russell makes motion to approve contract for audit FY18 from current auditor, Chas. W Carroll firm. Yates seconded. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Russell to approve the temporary appropriations FY19 from auditor. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to approve service agreement with OPSUCA/unemployment services FY19. All votes were aye. Motion carried.

Russell makes motion to approve membership renewal with OSSBA for FY19. Yates seconded. All votes were aye. Motion carried.

 Russell makes motion to approve Cash Fund Estimate of Needs and Request for Appropriation for various Bond Cash Funds. Yates seconded. All votes were aye. Motion carried.

      Recommendation to accept roof project bid. Russell makes motion to accept the bid from Garland/Crawford Roofing, with the bid of $2,023,479.00, and to create an encumbrance representing the accepted low bid. Yates seconded. All votes were aye. Motion carried.

Motion made by Russell and seconded by Yates to reject all bids on track renovation and to request more information, concerning and clarifying specifics on projects from our engineer, so as to move forward with project. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Russell to re-instate Cheer Competition as requested. All votes were aye. Motion carried.

Motion was made by Russell to accept Open Transfer from Lydia Baca for her child to attend Beaver PK for FV19. Vates seconded. All votes were aye. Motion carried.

Motion was made by Russell to accept Open Transfer from Richard Eagan for his child to attend Beaver PK for FV19. Vates seconded. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to employ Kyler McDonald for the FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to employ Michalia McDonald for the FV19. All votes were aye. Motion carried.

Motion was made by Pugh and seconded by Vates to implement the T-1 program depending on staffing and student numbers. All votes were aye. Motion carried.

Motion was made by Pugh and seconded by Russell to continue moving forward with implementing the Student Extra-curricular Activities Drug Testing Program FV19. All votes were aye. Motion carried.

Russell makes motion to implement the Armed School Employee program/policy for FV19. Yates seconded. All votes were aye. Motion carried.

Russell makes motion to accept the resignation of Shelby Bennett. Yates seconded. All votes were aye. Motion carried.

Russell makes motion to accept the resignation of Tom Lamie. Yates seconded. All votes were aye. Motion carried.

  Russell makes motion to accept the resignation of Megan Stewart. Yates seconded. All votes were aye. Motion carried.

Yates makes motion to accept the resignation of Mike McVay. Russell seconded. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to employ Mr. Ashley Harrison for VoAg/FFA instructor for FY19. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to employ Jan Fisher, for part time JH instructor for the FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Scott Kinsey as official purchasing agent and authorized representative for all federal programs including ERATE and designated custodian for all funds including general, building, bonds, sinking, activity, state programs and all other programs/activities not listed herein for FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Linda Kinsey as assistant treasurer. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Titus Burrell as alternate purchasing agent for FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Scott Kinsey as official receiving agent and Titus Burrell, Brandi Brown, Rhonda Hoover, Billy Cates and Rita Fish as alternate receiving agent for FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Rhonda Hoover and Christi Sharp as lunch fund custodians and designate Brandi Brown, Scott Kinsey, and Donna Bowles to sign checks for FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Rhonda Hoover and Linda Kinsey as activity fund custodians and designate Brandi Brown, Scott Kinsey and Donna Bowles to sign checks for FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Linda Kinsey and Rhonda Hoover as scholarship fund custodians and designate Scott Kinsey to sign checks for FY19. All votes were aye. Motion carried.

      Financial reports were given and approved. Motion was made by Russell and seconded by Yates to approve. All votes were aye. Motion carried.

Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment or discipline of any employee of Beaver Schools. The board will return to open session and possibly consider recommendations for any new employees certified and/or support for FY19. 25 OS 307 (B)(l)

Russell makes motion to convene in executive session. Pugh seconded. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to return to open session. All votes were aye. Motion carried.

Pugh makes executive session announcement.   No action or votes were taken.

Yates makes motion to approve the following encumbrances: General Fund Warrant #'s 1208- 1325 in the total amount of $288,437.14, and Building Fund Warrant #'s 61-65 in the total amount of $11,858.53. Russell seconded. All votes were aye. Motion carried.

Yates makes motion to adjourn. Russell seconded. All votes were aye. Motion carried.

PRESIDENT

 

5-19-18

     Beaver Board of Education Regular Meeting

June 4th, 2018

The Board of Education met in regular meeting, Monday, June 4t h 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 1:00 p.m.,

Thursday, May 315 2018.

The meeting was called to order by Pugh. Determination of quorum and proof of notice were read. Roll call was as follows: Mike Pugh, Rebekah Yates, and Brock Russell.  Max Whipple and Russ Oyler were absent. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Rhonda Hoover, Raegan Russell, Angelina Marlow, Anne Chockley, Steven Perry, Titus Burrell, Kimmy Reddick, Damon Rigdon, Brooklyn Rigdon, David Fisher of Hellas Construction, and Steven Young of General Sports Surfaces.

Motion was made by Yates and seconded by Russell to approve the agenda as part of the minutes. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to approve the minutes of the May 7th

meeting. All votes were aye. Motion carried.

Russell makes motion to approve contract with Hiland Dairy products for lunchroom for FY19. Yates seconded. All votes were aye. Motion carried.

Russell makes motion to approve contract for audit FY18 from current auditor, Chas. W Carroll firm. Yates seconded. All votes were aye. Motion carried

Motion was made by Yates and seconded by Russell to approve the temporary appropriations FY19 from auditor. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to approve service agreement with OPSUCA/unemployment services FY19. All votes were aye. Motion carried.

Russell makes motion to approve membership renewal with OSSBA for FY19. Yates seconded. All votes were aye. Motion carried.

Russell makes motion to approve Cash Fund Estimate of Needs and Request for Appropriation for various Bond Cash Funds. Yates seconded. All votes were aye. Motion carried.

      Recommendation to accept roof project bid. Russell makes motion to accept the bid from Garland/Crawford Roofing, with the bid of $2,023,479.00, and to create an encumbrance representing the accepted low bid. Vates seconded. All votes were aye. Motion carried.

Motion made by Russell and seconded by Yates to reject all bids on track renovation and to request more information, concerning and clarifying specifics on projects from our engineer, so as to move forward with project. All votes were aye. Motion carried.

Motion was made by Vates and seconded by Russell to re-instate Cheer Competition as requested. All votes were aye. Motion carried.

Motion was made by Russell to accept Open Transfer from Lydia Baca for her child to attend Beaver PK for FV19. Vates seconded. All votes were aye. Motion carried.

Motion was made by Russell to accept Open Transfer from Richard Eagan for his child to attend Beaver PK for FV19. Vates seconded. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to employ Kyler McDonald for the FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to employ Michalia McDonald for the FV19. All votes were aye. Motion carried.

Motion was made by Pugh and seconded by Vates to implement the T-1 program depending on staffing and student numbers. All votes were aye. Motion carried.

Motion was made by Pugh and seconded by Russell to continue moving forward with implementing the Student Extra-curricular Activities Drug Testing Program FV19. All votes were aye. Motion carried.

Russell makes motion to implement the Armed School Employee program/policy for FV19. Yates seconded. All votes were aye. Motion carried.

Russell makes motion to accept the resignation of Shelby Bennett. Yates seconded. All votes were aye. Motion carried.

Russell makes motion to accept the resignation of Tom Lamie. Yates seconded. All votes were aye. Motion carried

  Russell makes motion to accept the resignation of Megan Stewart. Yates seconded. All votes were aye. Motion carried.

Yates makes motion to accept the resignation of Mike McVay. Russell seconded. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to employ Mr. Ashley Harrison for VoAg/FFA instructor for FY19. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to employ Jan Fisher, for part time JH instructor for the FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Scott Kinsey as official purchasing agent and authorized representative for all federal programs including ERATE and designated custodian for all funds including general, building, bonds, sinking, activity, state programs and all other programs/activities not listed herein for FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Linda Kinsey as assistant treasurer. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Titus Burrell as alternate purchasing agent for FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Scott Kinsey as official receiving agent and Titus Burrell, Brandi Brown, Rhonda Hoover, Billy Cates and Rita Fish as alternate receiving agent for FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Rhonda Hoover and Christi Sharp as lunch fund custodians and designate Brandi Brown, Scott Kinsey, and Donna Bowles to sign checks for FY19. All votes were aye. Motion carried.

Russell makes motion and Yates seconded to appoint Rhonda Hoover and Linda Kinsey as activity fund custodians and designate Brandi Brown, Scott Kinsey and Donna Bowles to sign checks for FY19. All votes were aye. Motion carried

Russell makes motion and Yates seconded to appoint Linda Kinsey and Rhonda Hoover as scholarship fund custodians and designate Scott Kinsey to sign checks for FY19. All votes were aye. Motion carried

      Financial reports were given and approved. Motion was made by Russell and seconded by Yates to approve. All votes were aye. Motion carried.

Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment or discipline of any employee of Beaver Schools. The board will return to open session and possibly consider recommendations for any new employees certified and/or support for FY19. 25 OS 307 (B)(l)

Russell makes motion to convene in executive session. Pugh seconded. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to return to open session. All votes were aye. Motion carried.

Pugh makes executive session announcement.   No action or votes were taken.

Yates makes motion to approve the following encumbrances: General Fund Warrant #'s 1208- 1325 in the total amount of $288,437.14, and Building Fund Warrant #'s 61-65 in the total amount of $11,858.53. Russell seconded. All votes were aye. Motion carried.

Yates makes motion to adjourn. Russell seconded. All votes were aye. Motion carried.
 

PRESIDENT                                                                         CLERK

Beaver Board of Education Regular Meeting

July 2nd, 2018

The Board of Education met in regular meeting, Monday, July 2, 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 10:00 a.m., Thursday, June 28th, 2018.

The meeting was called to order by Pugh. Determination of quorum and proof of notice were read. Roll call was as follows: Mike Pugh, Rebekah Yates, and Brock Russell. Max Whipple and Russ Oyler were absent.

Others present were: Scott Kinsey, Linda Kinsey, Mike McVay, Nancy McVay, Rhonda Hoover, Anne Chockley, Steven Perry, Ryan Reddick, and Jinger Looper.

Yates makes motion to approve the agenda as part of the minutes. Russell seconded. All votes were aye. Motion carried

Russell makes motion to approve the minutes of the June 4th meeting. Yates seconded. All votes were aye. Motion carried.

Board opened and discussed sealed re-bids for the track renovation project. Pugh makes motion and Russell seconded to award Vibrawhirlsports Ltd. with the bid of $389,405.00. All votes were aye. Motion carried.

Yates makes motion to continue using section 125/403B program through American Fidelity for FY19. Russell seconded. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Russell to continue district treasurer approval for any investments for FY19. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to split the activity account, FB/Track, into two separate accounts and directing Activity Custodian to make the change. All votes were aye. Motion carried.

Pugh makes motion to continue coop between Beaver School and Forgan School for fast pitch softball for FY19. Yates seconded. All votes were aye. Motion carried.

Pugh makes motion to continue coop between Beaver School and Forgan School for football for FY19. Russell seconded. All votes were aye. Motion carried.

Russell makes motion to accept rescinded resignation from Mike McVay, Principal. Yates seconded. All votes were aye. Motion carried.

Financial reports were tabled. Russell makes motion to table and Yates seconded. All votes were aye. Motion carried.

Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment, discipline, evaluation or resignation of any employee of Beaver school district. The board will return to open session and possibly consider any recommendations for re-employment or employment of any certified or non-certified personnel for FY19 25 OS 307 (B)(l)

Yates makes motion to convene in executive session. Russell seconded. All votes were aye. Motion carried. Yates makes motion to return to open session. All votes were aye. Motion carried.

Pugh makes executive session announcement. No action or votes were taken.

Pugh makes motion to re-employ Mike McVay, Principal FY19. Yates seconded. All votes were aye. Motion carried.

Motion was made by Russell and seconded by Yates to employ the following: Sam Engelman, HS teacher, Lindsey Sargent-HS band and music, Jeniffer Covel-teacher aide, and Moniac Shadden-elementary teacher. All votes were aye. Motion carried.

Mr. Kinsey informed the board of updating school policy book, working on school calendars, student handbook, schedules for next year, enrollment forms, and student drug testing policy. He also wanted to give a big thanks to all the demolition work done on the track by the county.

Russell makes motion to table encumbrances. Yates seconded. All votes were aye. Motion carried. Yates makes motion to adjourn. Russell seconded. All votes were aye. Motion carried.

PRESIDENT

 

4-9-18

Beaver Board of Education

Regular Meeting

April 3, 2018

The Board of Education met in regular meeting, Tuesday, April 3rd, 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 3:00 p.m., Wednesday, March 28th, 2018.

The meeting was called to order by Pugh. Determination of quorum and proof of notice were read. Roll call was as follows: Mike Pugh, Max Whipple, and Rebekah Yates. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Mike McVay, Nancy McVay, Anne Chockley, Ryan Reddick, Blake Williams, Bill Westenhaver, and Titus Burrell.

Motion was made by Yates and seconded by Whipple to approve the agenda as part of the minutes. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Whipple to approve the minutes of the

March 5th and March 27th meetings. All votes were aye. Motion carried.

Bill Westenhaver addressed the board with his personal comments and viewpoints.

Yates makes motion to renew the continued agreement between Beaver School and Town of Beaver for use of school property to host summer ball programs and possibly July 4th events with agreement of added assurances regarding the banning of alcohol and smoking. Whipple seconded. All votes were aye. Motion carried.

Pugh makes motion to approve the proposed school calendar for the 2018-2019 school year. Yates seconded. Pugh votes aye, Yates votes aye, and Whipple votes nay. Motion carried.

Motion was made by Whipple and seconded by Yates to further direct Superintendent Kinsey and Principal Burrell to research further the possibility of implementing a T-1 program for the FY19 school year and make a recommendation as such at a future board meeting. All votes were aye. Motion carried.

Motion was made by Whipple and seconded by Yates to direct Superintendent Kinsey to research further the possibility of implementing an activity student drug testing program for the FY19 school year and make a recommendation at a future board meeting. All votes were aye. Motion carried.

Pugh makes motion and Whipple seconded to direct Superintendent Kinsey to research further possibility of implementing an armed school employee policy and after considerable discussions with all stakeholders including local law enforcement make a recommendation to the board. All votes were aye. Motion carried.

Financial reports were given and approved. Pugh makes motion to approve. Yates seconded. All votes were aye. Motion carried.

Mr. McVay and Mr. Burrell talked to board about enrollments and end of year events going on.

Mr. Kinsey took time to recognize Sr. student, Amanda Bolinger for many honors she has received including recognition from David L. Boren, founder and chairman of the Oklahoma Foundation for Excellence. Amanda is one of 100 graduating seniors in Oklahoma who will be honored. Mr. Kinsey also discussed recent bond updates.

Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment or discipline of any employee of Beaver School district.

The board will return to open session and consider renewal options for any or all certified teachers as listed. 25 O.S. 307 (B)(1)

Whipple makes motion to convene in executive session. Yates seconded. All votes were aye. Motion carried.

Motion was made by Whipple and seconded by Yates to return to open session. All votes were aye. Motion carried.

Pugh makes executive session announcement. No action or votes were taken.

Motion was made by Whipple and seconded by Yates to renew Jane Law, cooperative speech for FY19. All votes were aye. Motion carried.

Motion was made by Whipple and seconded by Yates to renew Donna Bowles, district treasurer for FY19. All votes were aye. Motion carried.

Motion to renew the following teachers was made by Whipple and seconded by Yates: Shelby Bennett, Marisa Burrell, Anne Chockley, Camee Cline, Jerod Cline, Kelie Grounds, Jim Henry, Paula Henry, Chris Humby, Angie Kemp, Cody Koehn, Patricia Konkel, Tom Lamle, Jinger Looper, Cara McDonald, Myriah McVay, Nancy McVay, Vickie Osborn, Jan Payne, Kimmy Reddick, Courtney Ridens, Craig Schlessman, Krystal Scott, Sterling Smith, Sue Smith, Megan

Stewart, Melissa Taylor, Amy Weaver, Shanna Weber and Blake Williams. All votes were aye. Motion carried.

In new business, a resignation letter was presented from Courtney Ridens. Whipple makes motion to accept resignation. Yates seconded. All votes were aye. Motion carried.

Yates makes motion to approve the following encumbrances: General Fund Warrant #s 981- 1093 in the total amount of $268,878.83 and Building Fund Warrant #s 53-55 in the total amount of $1,087.47. Whipple seconded. All votes were aye. Motion carried.

Whipple makes motion to adjourn. Yates seconded. All votes were aye. Motion carried.

___________________________________ __________________________________

PRESIDENT CLERK

 

3-12-18

Beaver Board of Education

Regular Meeting

March 5th, 2018

The Board of Education met in regular meeting, Monday, March 5th, 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 1:00 p.m., Thursday, March 1st, 2018.

The meeting was called to order by Pugh. Determination of quorum and proof of notice were read. Roll call was as follows: Rebekah Yates, Mike Pugh, and Max Whipple. Russ Oyler absent. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Donna Bowles, Ryan Reddick, Bill Westenhaver, Amy Weaver, Ricky Weaver, Kerry Stafford, and Brock Russell.

Yates makes motion to approve the agenda as part of the minutes. Whipple seconded. All votes were aye. Motion carried.

Whipple makes motion to approve the minutes of the February 5th and 23rd meetings. Yates seconded. All votes were aye. Motion carried.

Mr. Reddick spoke regarding appreciation for teacher support local/state. Mr. Westenhaver read a personal letter to the board.

Whipple makes motion and Yates seconded on a resolution determining the maturities of, and setting a date, time and place for the sale of the $2,860,000 General Obligation Combined Purpose Bonds of this School District, and designation bond counsel for this issuance of bonds.

All votes were aye. Motion carried.

Board discussed the school calendar for FY19 and will be voted on in the April 3rd board meeting.

Whipple makes motion and Yates seconded to renew the local TRP/teacher residency program committee (HB2885) for the FY19. All votes were aye. Motion carried.

Motion was made by Whipple to declare old kitchen convection oven as salvage, eligible for sale, as well as an old mixer. Yates seconded. All votes were aye.

Motion was made by Whipple to use the state bid process to review and possibly accept bids from bus vendor/state bid authorized #47861, Midwest Bus Sales, El Reno, Ok for two buses:

Saf-T-Liner C2 2019 44 passenger, and Saf-T-Liner 2019 46 passenger. Yates seconded. All votes were aye. Motion carried.

Board discussed and vote was made to use the following unpaid, volunteer spring coaches: Shelby Bennett for tennis, Rick Weaver and Titus Burrell for baseball. Whipple makes motion and Yates seconded. All votes were aye. Motion carried.

Financial reports were given and approved. Yates makes motion to approve. Whipple seconded. All votes were aye. Motion carried.

Enrollment numbers for the primary/elementary is 196. Enrollment for grades 7-12 is 142. Mr. Kinsey handed out an itinerary from Coach WhiteEagle for the Bricktown Baseball game.

Yates makes motion and Whipple seconded to approve the following encumbrances: General Fund Warrant #s 848-980 in the total amount of $301,885.10 and Building Fund Warrant #s 47-52 in the total amount of $11,615.80. All votes were aye. Motion carried.

Whipple makes motion to adjourn. Yates seconded. All votes were aye. Motion carried.

__________________________________ __________________________________

PRESIDENT CLERK

 

2-16-18

Beaver Board of Education

Regular Meeting

February 5th, 2018

The Board of Education met in regular meeting, Monday, February 5th, 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 2:00 p.m., Thursday, February 1st, 2018.

The meeting was called to order by Bennett. Determination of quorum and proof of notice were read. Roll call was as follows: Rebekah Yates, Mike Pugh, and Mike Pugh. Russ Oyler was absent. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Donna Bowles, Kimmy Reddick, Titus Burrell, Chaun White Eagle, Mike McVay, Nancy McVay, and Anne Chockley.

Whipple makes motion to approve the agenda as part of the minutes. Yates seconded. All votes were aye. Motion carried.

Yates makes motion to approve the minutes of the January 2nd meeting. Whipple seconded. All votes were aye. Motion carried.

Buddy Carroll from the Chas. W. Carroll firm gave the presentation of the FY17 exit audit via phone. Mr. Carroll reported that Administration and secretaries did an excellent job and should be commended for the job they do. After the presentation, Whipple makes motion to accept the audit as was presented. Yates seconded. All votes were aye. Motion carried.

Motion was made by Whipple and seconded by Yates to approve the possible coop with Forgan for girls spring slow pitch softball for spring 2018. All votes were aye. Motion carried.

Board was advised that Forgan has decided against their boys baseball coming to coop with Beaver, however, Balko schools would like to. Whipple makes motion to approve the possible coop with Balko for boys baseball for spring of 2018. Yates seconded. All votes were aye. Motion carried.

Whipple makes motion for the board to attend the Region I Spring OSSBA meeting in Guymon on February 22nd. Yates seconded. All votes were aye. Motion carried.

Financial reports were given and approved. Whipple makes motion to approve and Yates seconded. All votes were aye. Motion carried.

Mr. Burrell gave the Primary-Elementary report. Enrollment is now 199 for Pre-K through 6th grades. Mr. McVay handed out February calendars. Enrollment for grades 7 through 12 is 155. Mr. Kinsey talked about looking into a T-1 program and about the board members points.

Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment or discipline of any employee of Beaver School district. The board will return to open session to consider action on employment of Principals, Mike McVay and Titus Burrell for the 2018-2019 school year. 25 O.S. Sect, 307 (B)(1)

Whipple makes motion to convene in executive session. Yates seconded. All votes were aye. Motion carried.

Whipple makes motion to return to open session. Yates seconded. All votes were aye. Motion carried.

Pugh makes executive session announcement. No action or votes were taken.

Whipple makes motion and Yates seconded to re-employ Mr. McVay for the 2018-19 school year. All votes were aye. Motion carried.

Whipple makes motion and Yates seconded to re-employ Mr. Burrell for the 2018-19 school year. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Whipple to approve the following encumbrances: General Fund Warrant #s 732-847 in the total amount of $277,665.44 and Build Fund Warrant #s 44-46 in the total amount of $975.16. All votes were aye. Motion carried.

Whipple makes motion to adjourn. Yates seconded. All votes were aye. Motion carried.

___________________________________ ___________________________________

PRESIDENT CLERK

 

December 1, 2017

Beaver Board of Education

Regular Meeting

November 6th, 2017

The Board of Education met in regular meeting, Monday, November 6th, 2017 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 3:00 p.m., Thursday, November 2nd, 2017.

The meeting was called to order by Bennett. Determination of quorum and proof of notice were read. Roll call was as follows: Mike Pugh, Guy Bennett, Russ Oyler, Rebekah Yates. Max Whipple was absent. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Eric Cline, Titus Burrell, Ryan Reddick, Joe Chockley, Andy Davis from Stephen L. Smith, and Anne Chockley.

Motion was made by Pugh and seconded by Yates to approve the agenda as part of the minutes. Oyler seconded. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Pugh to approve the minutes of the October 2nd and 16th meetings. All votes were aye. Motion carried.

Yates makes motion to call for election for year 2017-18 on Tuesday, February 13, 2018 from 7:00 a.m. until 7:00 p.m. to fill office/seat number three. Oyler seconded. All votes were aye. Motion carried.

Pugh makes motion to acknowledge the drop out report for previous year per accreditation regulation. Yates seconded. All votes were aye. Motion carried.

Yates makes motion for board to attend the OSSBA district 1 region meeting in Guymon, November 16th, 2017. Pugh seconded. All votes were aye. Motion carried.

Oyler makes motion for the Lil Duster basketball group to use facilities on March 2nd through 3rd and 16th through 17th, 2018. Policy GK-E1 will be given out to the group and signatures for requesting the use of school property. Pugh seconded. All votes were aye. Motion carried.

Motion was made by Pugh and seconded by Yates to approve the resolution for schools and libraries universal services (E-rate) for 2017-2018. This resolution authorizes filing of the form 471 applications for funding year 2017-18 and the payment of the applicants share upon approval of funding and receipt of services. All votes were aye. Motion carried.

Motion was made by Pugh and seconded by Yates to employ Stephen L. Smith, Corp., as financial consultants to the school district for the 2017-18 fiscal year. All votes were aye. Motion carried.

No action needed for item 13.

Pugh makes motion to authorize the calling and holding of a special election to be held in this school district to authorize the issuance of general obligation bonds for $2,860,000 at 7 year issue. Oyler seconded. All votes were aye. Motion carried.

Oyler makes motion to table financial reports. Yates seconded. All votes were aye. Motion carried.

Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment or discipline of any employee of Beaver School. 25 OS 307 (B)(1).

Pugh makes motion to convene in executive session. Yates seconded. All votes were aye. Motion carried.

Oyler makes motion to return to open session. Pugh seconded. All votes were aye. Motion carried.

Bennett makes executive session announcement. No action or votes were taken.

Yates makes motion to approve the following encumbrances: General Fund 2016-17 General Fund Warrant # 1419 in the total amount of $4,788.20. General Fund Warrant #s 308-435 in the total amount of $258,801.78, and Building Fund Warrant #s 31-34 in the total amount of $7,902.40. Oyler seconded. All votes were aye. Motion carried.

Yates makes motion to adjourn. Pugh seconded. All votes were aye. Motion carried.

PRESIDENT CLERK

 

 

 

Beaver School Minutes
 

Beaver