Beaver School Minutes

 

Beaver, Ok

4-9-18

Beaver Board of Education

Regular Meeting

April 3, 2018

The Board of Education met in regular meeting, Tuesday, April 3rd, 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 3:00 p.m., Wednesday, March 28th, 2018.

The meeting was called to order by Pugh. Determination of quorum and proof of notice were read. Roll call was as follows: Mike Pugh, Max Whipple, and Rebekah Yates. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Mike McVay, Nancy McVay, Anne Chockley, Ryan Reddick, Blake Williams, Bill Westenhaver, and Titus Burrell.

Motion was made by Yates and seconded by Whipple to approve the agenda as part of the minutes. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Whipple to approve the minutes of the

March 5th and March 27th meetings. All votes were aye. Motion carried.

Bill Westenhaver addressed the board with his personal comments and viewpoints.

Yates makes motion to renew the continued agreement between Beaver School and Town of Beaver for use of school property to host summer ball programs and possibly July 4th events with agreement of added assurances regarding the banning of alcohol and smoking. Whipple seconded. All votes were aye. Motion carried.

Pugh makes motion to approve the proposed school calendar for the 2018-2019 school year. Yates seconded. Pugh votes aye, Yates votes aye, and Whipple votes nay. Motion carried.

Motion was made by Whipple and seconded by Yates to further direct Superintendent Kinsey and Principal Burrell to research further the possibility of implementing a T-1 program for the FY19 school year and make a recommendation as such at a future board meeting. All votes were aye. Motion carried.

Motion was made by Whipple and seconded by Yates to direct Superintendent Kinsey to research further the possibility of implementing an activity student drug testing program for the FY19 school year and make a recommendation at a future board meeting. All votes were aye. Motion carried.

Pugh makes motion and Whipple seconded to direct Superintendent Kinsey to research further possibility of implementing an armed school employee policy and after considerable discussions with all stakeholders including local law enforcement make a recommendation to the board. All votes were aye. Motion carried.

Financial reports were given and approved. Pugh makes motion to approve. Yates seconded. All votes were aye. Motion carried.

Mr. McVay and Mr. Burrell talked to board about enrollments and end of year events going on.

Mr. Kinsey took time to recognize Sr. student, Amanda Bolinger for many honors she has received including recognition from David L. Boren, founder and chairman of the Oklahoma Foundation for Excellence. Amanda is one of 100 graduating seniors in Oklahoma who will be honored. Mr. Kinsey also discussed recent bond updates.

Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment or discipline of any employee of Beaver School district.

The board will return to open session and consider renewal options for any or all certified teachers as listed. 25 O.S. 307 (B)(1)

Whipple makes motion to convene in executive session. Yates seconded. All votes were aye. Motion carried.

Motion was made by Whipple and seconded by Yates to return to open session. All votes were aye. Motion carried.

Pugh makes executive session announcement. No action or votes were taken.

Motion was made by Whipple and seconded by Yates to renew Jane Law, cooperative speech for FY19. All votes were aye. Motion carried.

Motion was made by Whipple and seconded by Yates to renew Donna Bowles, district treasurer for FY19. All votes were aye. Motion carried.

Motion to renew the following teachers was made by Whipple and seconded by Yates: Shelby Bennett, Marisa Burrell, Anne Chockley, Camee Cline, Jerod Cline, Kelie Grounds, Jim Henry, Paula Henry, Chris Humby, Angie Kemp, Cody Koehn, Patricia Konkel, Tom Lamle, Jinger Looper, Cara McDonald, Myriah McVay, Nancy McVay, Vickie Osborn, Jan Payne, Kimmy Reddick, Courtney Ridens, Craig Schlessman, Krystal Scott, Sterling Smith, Sue Smith, Megan

Stewart, Melissa Taylor, Amy Weaver, Shanna Weber and Blake Williams. All votes were aye. Motion carried.

In new business, a resignation letter was presented from Courtney Ridens. Whipple makes motion to accept resignation. Yates seconded. All votes were aye. Motion carried.

Yates makes motion to approve the following encumbrances: General Fund Warrant #s 981- 1093 in the total amount of $268,878.83 and Building Fund Warrant #s 53-55 in the total amount of $1,087.47. Whipple seconded. All votes were aye. Motion carried.

Whipple makes motion to adjourn. Yates seconded. All votes were aye. Motion carried.

___________________________________ __________________________________

PRESIDENT CLERK

 

3-12-18

Beaver Board of Education

Regular Meeting

March 5th, 2018

The Board of Education met in regular meeting, Monday, March 5th, 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 1:00 p.m., Thursday, March 1st, 2018.

The meeting was called to order by Pugh. Determination of quorum and proof of notice were read. Roll call was as follows: Rebekah Yates, Mike Pugh, and Max Whipple. Russ Oyler absent. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Donna Bowles, Ryan Reddick, Bill Westenhaver, Amy Weaver, Ricky Weaver, Kerry Stafford, and Brock Russell.

Yates makes motion to approve the agenda as part of the minutes. Whipple seconded. All votes were aye. Motion carried.

Whipple makes motion to approve the minutes of the February 5th and 23rd meetings. Yates seconded. All votes were aye. Motion carried.

Mr. Reddick spoke regarding appreciation for teacher support local/state. Mr. Westenhaver read a personal letter to the board.

Whipple makes motion and Yates seconded on a resolution determining the maturities of, and setting a date, time and place for the sale of the $2,860,000 General Obligation Combined Purpose Bonds of this School District, and designation bond counsel for this issuance of bonds.

All votes were aye. Motion carried.

Board discussed the school calendar for FY19 and will be voted on in the April 3rd board meeting.

Whipple makes motion and Yates seconded to renew the local TRP/teacher residency program committee (HB2885) for the FY19. All votes were aye. Motion carried.

Motion was made by Whipple to declare old kitchen convection oven as salvage, eligible for sale, as well as an old mixer. Yates seconded. All votes were aye.

Motion was made by Whipple to use the state bid process to review and possibly accept bids from bus vendor/state bid authorized #47861, Midwest Bus Sales, El Reno, Ok for two buses:

Saf-T-Liner C2 2019 44 passenger, and Saf-T-Liner 2019 46 passenger. Yates seconded. All votes were aye. Motion carried.

Board discussed and vote was made to use the following unpaid, volunteer spring coaches: Shelby Bennett for tennis, Rick Weaver and Titus Burrell for baseball. Whipple makes motion and Yates seconded. All votes were aye. Motion carried.

Financial reports were given and approved. Yates makes motion to approve. Whipple seconded. All votes were aye. Motion carried.

Enrollment numbers for the primary/elementary is 196. Enrollment for grades 7-12 is 142. Mr. Kinsey handed out an itinerary from Coach WhiteEagle for the Bricktown Baseball game.

Yates makes motion and Whipple seconded to approve the following encumbrances: General Fund Warrant #s 848-980 in the total amount of $301,885.10 and Building Fund Warrant #s 47-52 in the total amount of $11,615.80. All votes were aye. Motion carried.

Whipple makes motion to adjourn. Yates seconded. All votes were aye. Motion carried.

__________________________________ __________________________________

PRESIDENT CLERK

 

2-16-18

Beaver Board of Education

Regular Meeting

February 5th, 2018

The Board of Education met in regular meeting, Monday, February 5th, 2018 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 2:00 p.m., Thursday, February 1st, 2018.

The meeting was called to order by Bennett. Determination of quorum and proof of notice were read. Roll call was as follows: Rebekah Yates, Mike Pugh, and Mike Pugh. Russ Oyler was absent. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Donna Bowles, Kimmy Reddick, Titus Burrell, Chaun White Eagle, Mike McVay, Nancy McVay, and Anne Chockley.

Whipple makes motion to approve the agenda as part of the minutes. Yates seconded. All votes were aye. Motion carried.

Yates makes motion to approve the minutes of the January 2nd meeting. Whipple seconded. All votes were aye. Motion carried.

Buddy Carroll from the Chas. W. Carroll firm gave the presentation of the FY17 exit audit via phone. Mr. Carroll reported that Administration and secretaries did an excellent job and should be commended for the job they do. After the presentation, Whipple makes motion to accept the audit as was presented. Yates seconded. All votes were aye. Motion carried.

Motion was made by Whipple and seconded by Yates to approve the possible coop with Forgan for girls spring slow pitch softball for spring 2018. All votes were aye. Motion carried.

Board was advised that Forgan has decided against their boys baseball coming to coop with Beaver, however, Balko schools would like to. Whipple makes motion to approve the possible coop with Balko for boys baseball for spring of 2018. Yates seconded. All votes were aye. Motion carried.

Whipple makes motion for the board to attend the Region I Spring OSSBA meeting in Guymon on February 22nd. Yates seconded. All votes were aye. Motion carried.

Financial reports were given and approved. Whipple makes motion to approve and Yates seconded. All votes were aye. Motion carried.

Mr. Burrell gave the Primary-Elementary report. Enrollment is now 199 for Pre-K through 6th grades. Mr. McVay handed out February calendars. Enrollment for grades 7 through 12 is 155. Mr. Kinsey talked about looking into a T-1 program and about the board members points.

Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment or discipline of any employee of Beaver School district. The board will return to open session to consider action on employment of Principals, Mike McVay and Titus Burrell for the 2018-2019 school year. 25 O.S. Sect, 307 (B)(1)

Whipple makes motion to convene in executive session. Yates seconded. All votes were aye. Motion carried.

Whipple makes motion to return to open session. Yates seconded. All votes were aye. Motion carried.

Pugh makes executive session announcement. No action or votes were taken.

Whipple makes motion and Yates seconded to re-employ Mr. McVay for the 2018-19 school year. All votes were aye. Motion carried.

Whipple makes motion and Yates seconded to re-employ Mr. Burrell for the 2018-19 school year. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Whipple to approve the following encumbrances: General Fund Warrant #s 732-847 in the total amount of $277,665.44 and Build Fund Warrant #s 44-46 in the total amount of $975.16. All votes were aye. Motion carried.

Whipple makes motion to adjourn. Yates seconded. All votes were aye. Motion carried.

___________________________________ ___________________________________

PRESIDENT CLERK

 

December 1, 2017

Beaver Board of Education

Regular Meeting

November 6th, 2017

The Board of Education met in regular meeting, Monday, November 6th, 2017 at 6:30 p.m., in the board conference room, Beaver, Oklahoma. The agenda and meeting was posted at 3:00 p.m., Thursday, November 2nd, 2017.

The meeting was called to order by Bennett. Determination of quorum and proof of notice were read. Roll call was as follows: Mike Pugh, Guy Bennett, Russ Oyler, Rebekah Yates. Max Whipple was absent. Others present were: Scott Kinsey, Linda Kinsey, Brandi Brown, Eric Cline, Titus Burrell, Ryan Reddick, Joe Chockley, Andy Davis from Stephen L. Smith, and Anne Chockley.

Motion was made by Pugh and seconded by Yates to approve the agenda as part of the minutes. Oyler seconded. All votes were aye. Motion carried.

Motion was made by Yates and seconded by Pugh to approve the minutes of the October 2nd and 16th meetings. All votes were aye. Motion carried.

Yates makes motion to call for election for year 2017-18 on Tuesday, February 13, 2018 from 7:00 a.m. until 7:00 p.m. to fill office/seat number three. Oyler seconded. All votes were aye. Motion carried.

Pugh makes motion to acknowledge the drop out report for previous year per accreditation regulation. Yates seconded. All votes were aye. Motion carried.

Yates makes motion for board to attend the OSSBA district 1 region meeting in Guymon, November 16th, 2017. Pugh seconded. All votes were aye. Motion carried.

Oyler makes motion for the Lil Duster basketball group to use facilities on March 2nd through 3rd and 16th through 17th, 2018. Policy GK-E1 will be given out to the group and signatures for requesting the use of school property. Pugh seconded. All votes were aye. Motion carried.

Motion was made by Pugh and seconded by Yates to approve the resolution for schools and libraries universal services (E-rate) for 2017-2018. This resolution authorizes filing of the form 471 applications for funding year 2017-18 and the payment of the applicants share upon approval of funding and receipt of services. All votes were aye. Motion carried.

Motion was made by Pugh and seconded by Yates to employ Stephen L. Smith, Corp., as financial consultants to the school district for the 2017-18 fiscal year. All votes were aye. Motion carried.

No action needed for item 13.

Pugh makes motion to authorize the calling and holding of a special election to be held in this school district to authorize the issuance of general obligation bonds for $2,860,000 at 7 year issue. Oyler seconded. All votes were aye. Motion carried.

Oyler makes motion to table financial reports. Yates seconded. All votes were aye. Motion carried.

Proposed executive session for the purpose of discussing employment, hiring, appointment, promotion, demotion, reassignment or discipline of any employee of Beaver School. 25 OS 307 (B)(1).

Pugh makes motion to convene in executive session. Yates seconded. All votes were aye. Motion carried.

Oyler makes motion to return to open session. Pugh seconded. All votes were aye. Motion carried.

Bennett makes executive session announcement. No action or votes were taken.

Yates makes motion to approve the following encumbrances: General Fund 2016-17 General Fund Warrant # 1419 in the total amount of $4,788.20. General Fund Warrant #s 308-435 in the total amount of $258,801.78, and Building Fund Warrant #s 31-34 in the total amount of $7,902.40. Oyler seconded. All votes were aye. Motion carried.

Yates makes motion to adjourn. Pugh seconded. All votes were aye. Motion carried.

PRESIDENT CLERK

 

 

 

Beaver School Minutes
 

Beaver