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1-16-16

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

January 14, 2015 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date.

1. Meeting was called to order by Chairman Kirk A. Fisher at 7:18 p.m.

2. Roll Call: Present: Smylie, Weber, Brennon, Fisher and Downing.

Others present were: Town Administrator Marc Davis, Town Clerk Lana D. Sleeper, Chief of Police; Justin Earls and City Foreman James Pratt.

3 Consent Docket: Items on the Consent Docket were:

A. Approve the minutes of the December 10, 2015 regular meeting.

B. Approval of the PWA Purchase Orders totaling $27,298.12.

C. Approval of the Beaver Dunes Purchase Orders totaling $5,536.85.

A Motion was made by Brennon and seconded by Downing to approve items A and B and move item C from the Consent Docket for further review. Voting aye: Smylie, Weber, Brennon, Fisher and Downing. Nay: None. Motion carried.

4. After discussion on consent agenda item C, a motion was made by Fisher and seconded by Weber to approve consent agenda item C. Voting Aye: Smylie, Weber, Fisher, Downing and Brennon. Nay: None. Motion Carried

 

5. Reports:

A. Marc Davis gave the report for the Beaver Dunes.

B. Town Administrator Marc Davis gave a report on PWA.

6. (1) A Motion was made by Smylie and seconded by Fisher to adjourn to Executive Session at 7:35 p.m. Voting Aye: Smylie, Weber, Downing, Brennon and Fisher. Voting Nay: None. Motion Carried.

(2) A Motion was made by Weber and seconded by Smylie to move into Open Session at 8:12 p.m. Voting Aye: Brennon, Downing, Weber, Smylie and Fisher. Voting Nay: None. Motion Carried.

No Action was taken on item 6 at this current time.

7. Remarks and inquires by board members.

A. Smylie inquired about manhole inspections.

B. Downing asked if anyone had received complaints about the dip on Old Main Street. He wondered if the city should paint stripes before the dip to draw more attention to it.

C. Downing said he would like to see more progress on street repair, abandoned buildings and vacant lots as soon as it is possible.

8. A Motion was made by Weber and seconded by Fisher to adjourn at 8:22 p.m. Voting aye: Smylie, Brennon, Weber, Fisher and Downing. Nay: None. Motion carried.

 

 

ATTEST: __________________________ MAYOR: ___________________________

TOWN OF BEAVER

REGULAR MEETING MINUTES

January 14, 2016 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1. Meeting was called to order by Mayor Kirk A. Fisher at 6:00 p.m.

2. The Mayor led the flag salute and Jeff Bradley, Pastor of the 1st Baptist Church, led the prayer.

3. Roll Call: Present: Smylie, Weber, Brennon and Fisher, declaring a quorum. Downing was absent.

Others present were: Town Administrator Marc Davis; Town Clerk Lana D. Sleeper; Police Chief Justin Earls; City Foreman James Pratt, Leonard Brown, Kyle Tillery and Allen Clark.

4. Consent Docket: Items in the Consent Docket were:

A. Minutes of December 10, 2015 regular meeting.

B. Purchase Orders of the General Fund totaling $24,692.28

C. Purchase Orders of the Airport Restricted Cash totaling $684.20.

D. Purchase Orders of the Transit Fund totaling $264.67.

E. Purchase Orders of the DOC Restricted Cash totaling $937.65.

F. Purchase Orders of the Fireman Restricted Cash totaling $4111.17.

A Motion was made by Weber and seconded by Smylie to approve all items in the Consent Docket. Voting Aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion Carried.

5. There were no items removed from the Consent Docket for discussion.

6. There were no public comments.

7. (1) A Motion was made by Smylie and seconded by Weber to move to Executive Session at 6:06 p.m. Voting Aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion Carried. Trustee Downing arrived at the meeting at 6:15 p.m.

(2) A Motion was made by Weber and seconded by Downing to move to Open Session at 6:49 p.m. Voting Aye: Smylie, Weber, Downing, Brennon and Fisher. Nay: None. Motion Carried.

A. There was no action taken on Justin Earls.

B. A Motion was made by Brennon and seconded by Fisher to hire Leonard Brown for the position of dog catcher for 25 hours a week at $10 an hour. Voting Aye: Smylie, Weber, Downing, Brennon and Fisher. Voting Nay: None. Motion Carried.

8. A Motion was made by Weber and seconded by Smylie to send Mayor Fisher and Trustee Downing to attend the Conference of Mayors in Guthrie, OK on January 22. Voting Aye:

Smylie, Weber, Downing, Brennon and Fisher. Nay: None. Motion Carried.

9. A Motion was made by Fisher and seconded by Weber to approve the Planning and Zoning Commission’s recommendation for Janice Rose to run a consignment store in her garage at 701 Quinn, restricted to household goods. Voting Aye: Smylie, Weber, Downing, Brennon and Fisher. Nay: None. Motion Carried.

10. Marc Davis gave an update on the CDBG Grant.

11. A Motion was made by Smylie and seconded by Weber to proclaim the Month of April 2016 as "Fair Housing Month". Voting Aye: Smylie, Weber, Downing, Brennon and Fisher. Nay: None. Motion Carried.

12. A Motion was made by Brennon and seconded by Downing to take no action on nominating someone for the Oklahoma Municipal League’s board seat for towns west of I-35.

13. Reports from officers.

A. Mr. Clark gave the Fire Chief’s report.

B. Justin Earls gave the Police Chief’s report.

C. Marc Davis gave the Town Administrator’s report.

14. Remarks and inquires by board members.

A. Fisher will appoint someone to be on the OPEH&W Board.

15. A Motion was made by Downing and seconded by Smylie to adjourn at 7:18 p.m. Voting Aye: Smylie, Weber, Downing, Brennon and Fisher. Nay: None. Motion Carried.

 

 

12-10-2015

TOWN OF BEAVER

REGULAR MEETING MINUTES

December 10, 2015 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1. Meeting was called to order by Mayor Kirk A. Fisher at 6:00 p.m.

2. The Mayor led the flag salute and Christopher J. Humby, Youth Pastor of the Christian Church, led the prayer.

3. Roll Call: Present: Fisher, Smylie, Brennon and Downing, declaring a quorum. Webster was absent.

Others present were: Town Administrator Marc Davis; Town Clerk Lana D. Sleeper; Police Chief Justin Earls; and Fire Chief Jon Elfers

4. Consent Docket: Items in the Consent Docket were:

A. Minutes of November 12, 2015 regular meeting.

B. Purchase Orders of the General Fund totaling $34,172.33

C. Purchase Orders of the Airport Restricted Cash totaling $707.53.

D. Purchase Orders of the Transit Fund totaling $285.04.

E. Purchase Orders of the DOC Restricted Cash totaling $124.31.

F. Purchase Orders of the Fireman Restricted Cash totaling $1,171.00.

A Motion was made by Brennon and seconded by Downing to move item B from the Consent Docket and to approve A, C, D E and F. Voting Aye: Smylie, Fisher, Downing and Brennon. Nay: None. Motion Carried.

5. After discussion on item B, a Motion was made by Smylie and seconded by Fisher to approve item B. Voting Aye: Smylie, Fisher, Downing and Brennon. Nay: None. Motion Carried.

6. There were no public comments.

7. A Motion was made by Downing and seconded by Smylie to approve using the escrow money the OMAG workers compensation claims to be used as another payments towards the compensation plan. Voting Aye: Smylie, Fisher, Downing and Brennon. Nay: None. Motion Carried.

8. City Administrator Marc Davis updated the Board on the progress of the CDBG Grant.

9. Reports from officers.

A. Jon Elfers gave his Fire Chief’s report.

B. Justin Earls gave the Police Chief’s report.

C. Marc Davis gave the Town Administrator’s report.

10. Remarks and inquiries from the board members were as follows:

Smylie asked what month we renew the Municipal Judge contract.

Fisher made comments on the State Sales Tax Report.

11. A Motion was made by Smylie and seconded by Downing to Adjourn at 6:23 p.m. Voting Aye: Smylie, Fisher, Downing and Brennon. Nay: None. Motion Carried.

ATTEST: __________________________ MAYOR: __________________

 

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

December 10, 2015 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:24 P.M.

1. Meeting was called to order by Chairman Kirk A. Fisher.

2. Roll Call: Present: Smylie, Brennon, Fisher and Downing. Webster was absent.

Others present were: Town Administrator Marc Davis, Town Clerk Lana D. Sleeper, Chief of Police; Justin Earls and Fire Chief; Jon Elfers
3 Consent Docket: Items on the Consent Docket were:

A. Approve the minutes of the November 12, 2015 regular meeting.

B. Approval of the PWA Purchase Orders totaling $41,263.50.

C. Approval of the Beaver Dunes Purchase Orders totaling $10,427.43.

A Motion was made by Smylie and seconded by Fisher to approve item A and move items B and C from Consent Docket for further review. Voting aye: Smylie, Brennon, Fisher and Downing. Nay: None. Motion carried.

4. Reports:

A. There was no report for the Beaver Dunes.

B. Town Administrator Marc Davis gave a report on PWA.

7. Remarks and inquires by board members.

A. Smylie inquired about trash dumpster placement in the town and the procedure for damaged dumpsters.

B. Davis said he will take bids on scrap metal from the dump.

8. A Motion was made by Downing and seconded by Fisher to adjourn at 6:43 p.m. Voting aye: Smylie, Brennon, Fisher and Downing. Nay: None. Motion carried.

ATTEST: __________________________ MAYOR: ___________________________

 

11-26-15

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

November 12, 2015 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 7:53 P.M.

1. Meeting was called to order by Chairman Kirk A. Fisher.

2. Roll Call: Present: Smylie, Brennon, Fisher and Weber. Downing was absent.

Others present were: Town Administrator Marc Davis, Town Clerk Lana D. Sleeper, Heath Noyes, Justin Earls, James Pratt and Joe Lilley.
3 Consent Docket: Items on the Consent Docket were:
A. Approve the minutes of the November 12, 2015 regular meeting.
B. Approval of the PWA Purchase Orders totaling $29,878.47.
C. Approval of the Beaver Dunes Purchase Orders totaling $15,434.24.

A Motion was made by Weber and seconded by Brennon to approve items in the Consent Docket. Voting aye: Smylie, Brennon, Fisher and Weber. Nay: None. Motion carried.

4. No items had been removed from the Consent Docket.

5. Discussion/Action on purchasing trout. A Motion was made by Fisher and seconded by Weber to buy 400 lbs. of trout for $1,700 from Crystal Lake with the State Contract. Voting aye: Smylie, Brennon, Fisher and Weber. Nay: None. Motion carried.

6. Reports:

A. Park Manager Heath Noyes gave a report on Beaver Dunes

B. Marc Davis gave the Town Administrators report.

7. Remarks and inquires by board members.

A. Weber would like Davis to check into any meters that are in operation but not metered.

B. Fisher would like to see at least a weekly check on the airport lounge.

8. A Motion was made by Brennon and seconded by Smylie to adjourn at 8:15p.m. Voting aye: Smylie, Brennon, Fisher and Weber. Nay: None. Motion carried.

TOWN OF BEAVER

REGULAR MEETING MINUTES

November 12, 2015 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

1. Meeting was called to order by Mayor Kirk A. Fisher at 6:00 p.m.

2. The Mayor led the flag salute and prayer.

3. Roll Call: Present: Fisher, Smylie, Brennon and Weber. Downing was absent.

Others present were: Town Administrator Marc Davis; Town Clerk Lana D. Sleeper; Police Chief Justin Earls; City Maintenance Supervisor James Pratt, Fire Chief Jon Elfers, Beaver Dunes Manager Heath Noyes, Joe Lilley, Read Barby, Garlan Flanagan, Krystal Scott and Steve Parker.

4. Consent Docket: Items in the Consent Docket were:

A. Minutes of October 8, 2015 regular meeting.

B. Purchase Orders of the General Fund totaling $40,589.39

C. Purchase Orders of the Airport Restricted Cash totaling $2,151.81.

D. Purchase Orders of the Transit Fund totaling $260.06

E. Purchase Orders of the DOC Restricted Cash totaling $48.37.

F. Purchase Orders of the Fireman Restricted Cash totaling $487.89.

A Motion was made by Weber and seconded by Brennon to approve the Consent Docket. Voting Aye: Smylie, Fisher, Weber and Brennon. Nay: None. Motion Carried.

5. No items were moved from the Consent Docket.

6. A small group from the Guymon area presented information concerning the possible casino to be built in their area.

7. There were no public comments.

8. Presentation by Garret Long of RSMeacham CPA.

9. Discussion/Action on approving a home business for Janice rose. A Motion was made by Fisher and seconded by Weber to send this item back to the Zoning Board for further action and then bring back a proposal to approve. Voting Aye: Smylie, Fisher, Weber and Brennon. Nay: None. Motion Carried.

10. Discussion/Action on Ordinances. A Motion was made by Weber and seconded by Smylie to adopt Ordinance No. 2015-11-1 banning texting while driving. Voting Aye: Smylie, Fisher, Weber and Brennon. Nay: None. Motion Carried.

11. Discussion/Action to choose a date in December for our Town Christmas Party. A Motion was made by Smylie and seconded by Fisher to set the date for the Christmas Party for December 15th from 10:00 – 2:00. Voting Aye: Smylie, Fisher, Weber and Brennon. Nay: None. Motion Carried.

12. Discussion/Action on authorizing Mayor Kirk A. Fisher to sign documents necessary for the REAP grant. A Motion was made by Weber and seconded by Brennon to have the application for the REAP grant be specified for street improvement and authorize Mayor Fisher to sign the necessary papers. Voting Aye: Smylie, Fisher, Weber and Brennon. Nay: None. Motion Carried.

 

October 8, 2015

TOWN OF BEAVER

REGULAR MEETING MINUTES

October 8, 2015 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

Meeting was called to order by Mayor Kirk A. Fisher at 6:00 p.m.

The Mayor led the flag salute.

Pastor of the Church of Christ, David Glascock gave the prayer.

Roll Call: Present: Fisher, Downing, Smylie and Brennon and Weber.

Others present were: Town Administrator Marc Davis; Town Clerk Lana D. Sleeper; Police Chief Justin Earls; City Maintenance Supervisor James Pratt, Fire Chief Jon Elfers, Beaver Dunes Manager Heath Knoles, Joe Lilley, Jeff Bradley and James Gill.

1. Consent Docket: Items in the Consent Docket were:

A. Minutes of the September 10, 2015 regular meeting

B. Purchase Orders of the General Fund totaling $28,553.75

C. Purchase Orders of the Airport Fund totaling $1,354.69

D. Purchase Orders of the Transit Fund totaling $336.96

E. Purchase Orders of the DOC fund totaling $255.49

F. Purchase Orders of the Fireman Fund totaling $840.40

A request to move items B, D and F to #2 and approve A, C and E was made by Weber and 2nd by Brennon. Voting Aye: Smylie, Fisher, Downing, Weber and Brennon. Nay: None. Motion Carried.

2. After consideration of the items removed from the consent docket, a motion to approve items B, D and F was made by Downing and seconded by Weber. Voting Aye: Smylie, Fisher, Downing, Weber and Brennon. Nay: None. Motion Carried.

3. Public Comment: Joe Lilley provided information about prices for Trout from different fisheries for the Beaver Dunes Lake.

4. The people from the Life Watch Group were not present to do their presentation.

5. Discussion/Action on stipend for Fire Chief Jon Elfers. A Motion was made by Brennon and 2nd by Smylie to pay Chief Jon Elfers $200 per month, retroactive to May 1, 2015 for his duties as Fire Chief. Voting Aye: Smylie, Fisher, Downing and Brennon. Nay: None. Motion Carried.

6. Discussion/Action on possible reappointment of Town Administrator to the OEDA Board. A Motion was made by Fisher to appoint Chuck Weber to the OEDA Board and 2nd by Downing. Voting Aye: Smylie, Downing, Brennon, Weber and Fisher. Nay: None. Motion Carried.

7. Discussion/Action on Holiday incentives for the Town of Beaver full-time employees. Motion to give was made by Smylie and 2nd by Weber to award all full time employees with a turkey for Thanksgiving and a Ham for Christmas along with $200 for employees who have been here less than a year, $300 for employees who have been here 1 year to 3.1 years and $500 for employees who have worked from 6 years 7 months to 23 years 11 months. Voting Aye: Smylie, Downing, Brennon, Weber and Fisher. Nay None. Motion Carried.

8. Discussion/Action on CDBG grant. A Motion was made by Fisher and 2nd by Downing to approve Resolution No. 2015-10-8 and the Residential Anti-Displacement & Relocation Assistance Plan. Voting Aye: Brennon, Downing, Smylie, Weber and Fisher. Nay: None. Motion Carried.

9. Reports from officers:

a. The Fire Chief‘s report was given by Fire Chief Jon Elfers.

b. The Police Chief’s report was given by Police Chief Justin Earls.

c. The Town Administrator’s report was given by Town Administrator Marc Davis.

10. A Motion to adjourn to Executive Session for the Boards review of Lana D. Sleeper’s 6 month probation was made by Weber and 2nd by Brennon at 7:05 p.m. Voting Aye: Brennon, Downing, Smylie, Weber and Fisher. Nay: None. Motion Carried.

11. Open Session began at 7:22 p.m. A Motion was made by Smylie and 2nd by Weber to take Lana D. Sleeper off of probation and put on full time with a $5000.00 per year increase beginning Nov. 1st. Voting Aye: Brennon, Downing, Weber, Smylie and Fisher. Nay: None. Motion carried.

13. Remarks and Inquires by Council Members:

Downing = inquired about the County and City working together to improve our roads.

Weber = inquired about properties still needing cleaned up.

Adjournment: Motion was made by Weber and Seconded by Fisher, to adjourn at 7:53 p.m.

Voting aye: Smylie, Downing, Brennon, Weber and Fisher. Nay: None. Motion carried.

ATTEST: ________________________ MAYOR: _____________________

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

October 8, 2015 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 7:53 P.M.

Meeting was called to order by Chairman Kirk A. Fisher.

Roll Call: Present: Smylie, Downing, Brennon, Fisher and Weber.

Others present were: Town Administrator Marc Davis, Town Clerk Lana D. Sleeper, Heath Noyes and James Gill.

1. Consent Docket: Items on the Consent Docket were:

A. Approve the minutes of the September 10, 2015 regular meeting.

B. Approval of the PWA Purchase Orders totaling $30,921.32.

C. Approval of the Beaver Dunes Purchase Orders totaling $7,060.40.

A Motion was made by Weber and seconded by Downing to approve item A and remove items B and C in the Consent Docket to number 2. Voting aye: Smylie, Downing, Brennon, Fisher and Weber. Nay: None. Motion carried.

2. A Motion was made by Downing and seconded by Brennon to approve items B and C which had been removed from consent docket. Voting Aye: Brennon, Downing, Weber, Smylie and Fisher. Nay: None. Motion carried.

3. There was a discussion on running a waterline West on John Deer Road.

A Motion was made by Fisher and seconded by Downing to move item 5 up to item 4 to allow the out of town guest to speak next in consideration of his travel time.

4. James Gill gave a presentation on ITRON Meters.

5. Reports:

A. Park Manager Heath Noyes gave the Report for the Beaver Dunes.

B. Town Administrator Report was given by Marc Davis.

6. A Motion to choose October 17th as the Mayor’s Free Trash off Day with Oct. 24th as an alternate day in case of bad weather was made by Fisher and seconded by Downing. Voting Aye: Brennon, Downing, Weber, Smylie and Fisher. Voting Nay: None. Motion Carried

7. Remarks and Inquires by Board Members.

1. Weber reminded the Newly Elected Board Members that they are required to attend the Oklahoma Municipal League Training.

8. Adjournment: Motion was made by Weber and seconded by Smylie, to adjourn at 9:04 p.m.

Voting aye: Smylie, Downing, Brennon, Weber and Fisher. Nay: None. Motion carried.

ATTEST: __________________ CHAIRMAN: ________________________

 

 

September 2015

TOWN OF BEAVER

REGULAR MEETING MINUTES

September 10, 2015 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

Meeting was called to order by Mayor Kirk A. Fisher at 6:00 p.m.

The Mayor led the flag salute.

Pastor of the First Baptist Church, Jeff Bradley gave the prayer.

Roll Call: Present: Fisher, Downing, Smylie and Brennon. Absent: Weber

Others present were: Town Administrator Marc Davis; Town Clerk Lana D. Sleeper; Police Chief Justin Earls; City Maintenance Supervisor James Pratt, Fire Chief Jon Elfers, Joe Lansden, Bill Russell, Jeff Bradley, Brandon Porter, Tiffany Golightly, Trista Fisher, Amanda Mosburg, Nikki Renshaw.

1. Consent Docket: Items in the Consent Docket were:

A. Minutes of the August 13, 2015 regular meeting

B. Minutes of the August 18, 2015 special meeting.

C. Purchase Orders of the General Fund totaling $36,530.77

D. Purchase Orders of the Airport Fund totaling $3,796.94

E. Purchase Orders of the Transit Fund totaling $153.43

F. Purchase Orders of the DOC fund totaling $69.75

G. Purchase Orders of the Fireman Fund totaling $415.71.

A request to move item C to #2 was made by Brennon. A Motion was made by Downing and 2nd by Smylie to approve items A, B, D, E, F and G. Voting Aye: Smylie, Fisher, Downing and Brennon. Nay: None. Motion Carried.

2. After consideration of the item removed from the consent docket, a motion to approve C was made by Smylie and seconded by Brennon. Voting Aye: Smylie, Fisher, Downing and Brennon. Nay: None. Motion Carried.

3. Public Comment: There were no comments from the Public.

4. Discussion/Action on Pioneer Park. A Motion was made by Fisher, 2nd by Smylie authorizing a one-time stocking of Trout in December using donations money through May 15, 2015.

5. Discussion/Action on updating the J.C. Park on Avenue Q. A Motion was made by Downing and 2nd by Brennon to support the Neighborhood group in the raising of private funds to update the J.C. Park. Voting Aye: Smylie, Fisher, Downing and Brennon. Nay: None. Motion Carried.

6. Discussion/Action on blocking off 2nd Street on October 3, 2015 for a Chamber Block Party. A Motion was made by Brennon and 2nd by Downing to allow the blocking off of 2nd Street from Main to Avenue E on October 3, 2015 from 4PM till 10PM for the Chamber Block Party. Voting Aye: Smylie, Downing, Brennon and Fisher. Nay: None. Motion Carried.

7. Discussion/Action on renewing the 1 year lease with DCP MIDSTREAM for $600.00. A Motion to renew the lease was made by Downing and 2nd by Fisher. Voting Aye: Smylie, Downing, Brennon and Fisher. Nay None. Motion Carried.

8. Discussion/Action on transfer of entitlements apportioned to the beaver airport. A motion to approve the transfer of funds to the Guymon, OK. Airport was made by Downing and 2nd by Fisher. Voting Aye: Brennon, Downing, Smylie and Fisher. Nay: None. Motion Carried.

9. Discussion Action to approve Transit Boards Approval on Transit Bus Drivers Salary increase. A Motion to approve the salary increase for Transit Bus Drivers to $10.00 an hour was made by Fisher and 2nd by Downing. Voting Aye: Brennon, Downing, Smylie and Fisher. Nay: None. Motion Carried.

10. Discussion Action to approve and adopt a new drug and alcohol policy for Beaver City Transit Employees, Resolution No. 2015-03. A Motion was made by Smylie and 2nd by Downing to adopt the new Drug and Alcohol Policy for Beaver City Transit Employees, Resolution No. 2015-03

11, Discussion/Action on CDBG grant Administrator. A Motion to hire Mareta Woodard as Grant Administrator was made by Downing and 2nd by Smylie. Voting Aye: Brennon, Downing, Smylie and Fisher. Voting Aye: Brennon, Downing, Smylie and Fisher. Nay: None. Motion Carried.
 

8: a. The Fire Chief‘s report was given by Fire Chief Jon Elfers.
 

8: b. The Police Chief’s report was given by Police Chief Justin Earls.
 

8: c. The Town Administrator’s report was given by Town Administrator Marc Davis.
 

9. Remarks and Inquires by Council Members:

Downing = Inquired about a privacy fence at Dollar General.

Adjournment: Motion was made by Smylie and Seconded by Downing, to adjourn at 7:20 p.m.

Voting aye: Smylie, Downing, Brennon and Fisher. Nay: None. Motion carried.
 

ATTEST: ________________________ MAYOR: ________________

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

SEPTEMBER 10, 2015 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 8:28 P.M.

Meeting was called to order by Chairman Kirk A. Fisher AT 7:21 p.m.

Roll Call: Present: Smylie, Downing, Brennon and Fisher. Absent: Weber

Others present were: Town Administrator Marc Davis, Town Clerk Lana D. Sleeper, City Maintenance Supervisor James Pratt and Bill Russell.

1. Consent Docket: Items on the Consent Docket were:

A. Approve the minutes of the August13, 2015 regular meeting.

B. Approval of the PWA Purchase Orders totaling $41,517.32.

C. Approval of the Beaver Dunes Purchase Orders totaling $7,089.20.

A Motion was made by Brennon and seconded by Fisher to approve all the items in the Consent Docket.

Voting aye: Smylie, Downing, Brennon and Fisher. Nay: None. Motion carried.

2. No items were removed from consent docket, therefore this agenda item is moot.

3: a. A written report by Park Manager Heath Noyes was read for the Beaver Dunes Report.

3: b. Town Administrator Report was given by Marc Davis.

4. Discussion/Action on pick-up bids for PWA. A Motion to take no action on the pick-up bids was made by Brennon and 2nd by Downing. Voting Aye: Brennon, Downing and Fisher. Voting Nay: Smylie. Motion Carried

5. A Motion to adjourn to Executive Session as allowed under Title 25 O.S. & 307 (B) (1) to discuss the employment , hiring, appointment, promotion, demotion, disciplining or resignation of: : Hiring Robert Henderson for employment with the Public Works authority. A Motion was made by Downing and 2nd by Smylie to adjourn to Executive Session. Voting Aye: Smylie, Weber, Downing, Brennon and Fisher. Nay: None. Motion carried.

Entering into Open Session at 8:04 pm, a Motion to hire Robert Henderson for employment with the Public Works Authority was made by Smylie and 2nd by Fisher. Voting Aye: Smylie, Downing and Fisher. Nay: Brennon. Motion carried.
 

6. Remarks and inquires by Board Members.

No Remarks or Inquires
 

7. Adjournment: Motion was made by Downing and seconded by Smylie, to adjourn at 8:06 p.m.

Voting aye: Smylie, Downing, Brennon and Fisher. Nay: None. Motion carried.

ATTEST: __________________ CHAIRMAN: ________________________

July 2015 minutes

TOWN OF BEAVER

REGULAR MEETING MINUTES

JULY 9, 2015 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

Meeting was called to order by Mayor Kirk A. Fisher at 6:01 p.m.

Roll Call: Present: Fisher, Weber, Smylie and Brennon. Absent: Downing.

Others present were: Town Administrator Marc Davis; Town Clerk Lana D. Sleeper; Manager of Beaver Dunes, Heath Noyes; Police Chief Justin Earls; Kevin Cherrington: David Glascock; Chief of Security at Beaver Work Center, Linda Foster; and Brenda Maness.

Mayor Fisher led the flag salute.

David Glascock gave the prayer.

Public Comment: No one appeared before the Board during this portion of the agenda.

Motion was made by Weber and seconded by Smylie to move New Business forward in the agenda in consideration of an out of town presenter. Voting Aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

New Business:

A. A Presentation was given by Kevin Cherrington of H.D. Supply on new technology available.

B. Discussion on replacing the roof on City Hall.

Discussion/Action to approve the minutes of the June 11, 2015, regular meeting: Motion was made by Brennon, seconded by Weber, to approve the minutes as presented. Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

Discussion/Action on the contract with Legal Advisor Bryce Kennedy. Motion was made by Weber and seconded by Fisher to Table the item till next meeting to allow time to make changes in the wording of the contract. Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

Discussion/Action on signing the revised Contract of Fiscal Year 2016 between Beaver Community Work Center, Oklahoma Department of Corrections, Town of Beaver and County of Beaver. Motion was made by Brennon, seconded by Smylie to approve the proposed changes of Fiscal Year 2016 contract between the Beaver Community Work Center, Oklahoma Department of Corrections, Town of Beaver and County of Beaver. Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

Discussion/Action on changing the agendas for Town of Beaver meetings to be in the form of consent agendas: Motion to change to consent agendas for Town of Beaver meetings was made by Fisher, seconded by Weber. Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

The Fire Chief Report was given by David Glascock.

The Police Chief Report was given by Justin Earls.

The Town Administrator Report was given by Marc Davis.

Discussion/Action on approval of purchase orders and checks. Motion was made by Weber and Seconded by Smylie to approve purchase orders as presented:

General Fund: 10-14369 – 10-14400 Totaling: $32,265.01

Airport Fund: 20-13083 – 20-13087 Totaling: $12,060.85

Bus Transit Fund: 25-13128 – 25-13131 – Totaling: $200.49

D.O.C. Fund: 30-13081 – 30-13082 Totaling: $290.60

Firemen’s Fund: 45-13028 – 45-13030 Totaling $460.29

Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

Remarks and Inquires by Council Members.

Smylie = Allowing adults and children to play soccer on 2nd street park.

Brennon = Mosquito spraying of the town.

Weber = Weed spraying on the streets.

Adjournment: Motion was made by Weber and Seconded by Fisher, to adjourn at 7:43 p.m.

Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

ATTEST: ________________________ MAYOR: __________________

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

JULY 9, 2015 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 7:48 P.M.

Meeting was called to order by Chairman Kirk A. Fisher.

Roll Call: Present: Smylie, Weber, Brennon and Fisher. Absent: Downing.

Others present were: Town Administrator Marc Davis, Town Clerk Lana D. Sleeper and Beaver Dunes Manager, Heath Noyes; Police Chief Justin Earls and Brenda Maness.

Discussion/Action to approve the minutes of the June 11, 2015, regular meeting. Motion was made by Brennon, seconded by Weber, to approve the minutes as presented. Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

Town Administrator Report was given by Marc Davis.

Beaver Dunes Report was given by Heath Noyes.

Discussion/Action on purchasing a new water pump for the wells as a back-up. A Motion was made by Weber and seconded by Smylie to purchase an emergency spare pump for our wells from Walters and Liberal. Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

Discussion/Action on approval of Resolution No. 2015-06-1. Motion was made by Fisher and seconded by Weber to approve Resolution No. 2015-06-01. Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

Discussion on the Beaver Dunes Budget.

Discussion/Action on purchasing a lawn mower for Beaver Dunes. Motion was made by Fisher to purchase a commercial grade lawn mower for Beaver Dunes and was seconded by Brennon. Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

Discussion/Action on approval of Public Works Authority Purchase Orders and Checks. Motion was made by Weber, seconded by Brennon, to approve the purchase orders numbered 90-13880 – 90-13901 Totaling $33,777.51. Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

Discussion/Action on approval of Beaver Dunes Purchases Orders and Checks. Motion was made by Fisher, seconded by Brennon, to approve the purchase orders numbered BD-14-0333 to BD- 14-0348 totaling $3975.19. Voting aye: Smylie, Weber, Brennon and Fisher. Nay: None. Motion carried.

Adjournment: Motion was made by Weber, seconded by Smylie, to adjourn at 8:44 p.m. Voting aye: Smylie, Weber, Downing, Brennon and Fisher. Nay: None. Motion carried.

ATTEST: __________________ CHAIRMAN: ________________________

 

June 18, 2015 Tentative minutes from meeting June 11, 2015
 

AGENDA

REGULAR MEETING

OF THE TOWN OF BEAVER BOARD OF TRUSTEES

JUNE 11, 2015

6:00 P.M.

COMMUNITY BUILDING

1.      CALL MEETING TO ORDER AND ROLL CALL
A.    FLAG SALUTE
B.     PRAYER
 

2.      PUBLIC COMMENT:  Time set aside for public comment.  Each individual’s time will be limited and everyone addressing the Board must follow the guidelines set forth in the procedure to address the Board of Trustees.
3.      GENERAL BUSINESS:
A.    APPROVAL OF PREVIOUS MEETING’S MINUTES: 
Discussion/Action to approve the minutes of the May 14, 2015 regular meeting May 19, 2015 special meetings.
B.     RESOLUTION NO, 2015-06-1 CONCERNING TOWN OF BEAVER FY 2015/2016 BUDGET:  Discussion/Action on approval of Resolution #2015-06-1 for adoption of the FY 2015-2016 Budget and establishing budget amendment authority.
C.    ANNUAL CONTRACT WITH OKLAHOMA DEPARTMENT OF CORRECTIONS:  Discussion/Action on renewal of Fiscal Year 2016 Contract for the Beaver Community Work Center Contract between Oklahoma Department of Corrections and Town of Beaver and County of Beaver
D.    ANNUAL CONTRACT WITH THE BEAVER COUNTY SHERIFF’S OFFICE:  Discussion/Action on renewal of Fiscal Year 2016 Contract for Professional Services between the Beaver County Sheriff’s Office and the Town of Beaver. 
E.     CONTRACT WITH LEGAL ADVISOR:  Discussion/Action on contracting with a legal advisor for FY 2015-2016. 
F.     EXECUTIVE SESSION: Discussion and consideration of:
1)   Entering into executive session as allowed under Title 25 O.S. § 307 (B) (1) to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of hiring summer help.
  2)         In open session, taking action as appropriate based on the                                          discussion in executive session.
4.      FIRE CHIEF REPORT
5.      POLICE CHIEF REPORT
6.      TOWN ADMINISTRATOR’S REPORT
7.      New Business
8.      PURCHASE ORDERS AND CHECKS: 
discussion/Action to approve purchase orders and checks as follows:
A.  GENERAL FUND PURCHASE ORDERS:  10-14329 – 10-14368 TOTALING $31,250.17
B.  AIRPORT FUND PURCHASE ORDER:  20-13082 TOTALING $217.05
C.  BUS TRANSIT FUND PURCHASE ORDER: 25-13127 TOTALING $87.49
D.  D.O.C. FUND PURCHASE ORDERS:  30-13078 – 30-13080 TOTALING $325.98
E.  FIREMENS FUND PURCHASE ORDER: 45-13027 TOTALING $190.00
9.  REMARKS AND INQUIRES BY COUNCIL MEMBERS
10.  ADJOURN
P
osted Date: JUNE 10, 2015                        Time: 5:00 P.M.

Place:  City Hall         By:  ____________________________

                                                CLERK


BEAVER PUBLIC WORKS AUTHORITY AGENDA

REGULAR MEETING

JUNE 11, 2015

COMMUNITY BUILDING

6:00 P.M.

 1.      CALL MEETING TO ORDER AND ROLL CALL
2.      GENERAL BUSINESS:
A.     APPROVAL OF PREVIOUS MEETING’S MINUTES:
Discussion/Action to approve the minutes of the May 14, 2015 regular meeting.   
3.      town administrator’s report
4.      beaver dunes report
5.     
NEW BUSINESS
           A.  NEW WATER PUMP: 
Discussion/Action on purchasing new water pump for the wells as a back-up.
6.      RESOLUTION NO. 2015-06-2 CONCERNING A UTILITY RATE INCREASE:  Discussion/Action on approval of resolution No. 2015-06-2 for adoption of the 10% utility rate increase and establishing resolution authority.
7.      PUBLIC WORKS AUTHORITY PURCHASE ORDERS AND PAYMENTS:  Discussion/Action on approval of payment of Public Works Authority purchase orders 90-13857 -90-13878 totaling $21,406.65
8.      BEAVER DUNES PURCHASE ORDERS AND PAYMENTS:  Discussion/Action on approval of payment of Beaver Dunes Purchase Orders BD-14-0316 – BD-14-0332 totaling $10,796.72
9.      REMARKS AND INQUIRES BY COUNCIL MEMBERS
10.  ADJOURN
Posted Date: June 10, 2015 Time: 5:00 P.M.

Place:  City Hall         By:  ____________________________

                                                CLERK

TOWN OF BEAVER

REGULAR MEETING MINUTES
JUNE 11, 2015 – 6:00 P.M.
Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.
Meeting was called to order by Mayor Kirk A. Fisher.
Roll Call:  Present: Fisher, Weber, Downing, Smylie and Brennon.
Others present were:  Town Administrator Marc Davis, Town Clerk Lana Sleeper, Town Treasurer Lori Downing, Manager of Beaver Dunes, Heath Noyes; Police Chief Justin Earls; Garret Long of RSMeacham, CPA’s, Fire Chief Jon Elfers, Sheriff Ruben Parker Jr., Chief of Security at Beaver Community Work Center, Linda Foster, and Pastor Dennis Woods of First Assembly of God Church in Beaver, OK.
Mayor Fisher led the flag salute.
Pastor Dennis Woods gave the prayer. 
Public Comment:  No one appeared before the Board during this portion of the agenda.
Discussion/Action to approve the minutes of the May 14, 2015, regular meeting and the May 19, 2015 special meeting:  Motion was made by Smylie, seconded by Weber, to approve the minutes as presented.  Voting aye: Smylie, Weber, Downing, Brennon and Fisher.  Nay: None.  Motion carried.
Discussion/Action on approval of Resolution No., 2015-06-1 concerning the Town of Beaver 2015/2016 Budget:  Garret Long of RSMeachams CPA’s was present to answer any questions. Motion was made by Fisher, seconded by Smylie to approve Resolution No., 2015-06-01 as presented. Voting Aye: Smylie, Weber, Downing, Brennon and Fisher.  Nay:  None.  Motion carried.
Discussion/Action on renewal of Fiscal Year 2016 Contract between the Beaver Community Work Center, the Oklahoma Department of Corrections, Town of Beaver and County of Beaver:  Motion was made by Weber, seconded by Downing to approve the renewal of Fiscal Year 2016 contract between the Beaver Community Work center, Oklahoma Department of Corrections, Town of Beaver and County of Beaver.  Voting aye: Smylie, Weber, Downing, Brennon and Fisher.  Nay: None.  Motion carried.
Discussion/Action on renewal of Fiscal Year 2016 Contract for Professional Services between the Beaver County Sheriff’s Office and the Town of Beaver:  Motion was made by Weber and Seconded by Brennon to approve the renewal of the Fiscal Year 2016 Contract for Professional Services between the Beaver County Sheriff’s Office and the Town of Beaver.  Voting aye:  Smylie, Weber, Downing, Brennon and Fisher.  Nay:  None.  Motion carried.
Discussion/Action on contracting with a legal advisor for FY 2015-2015.  Motion was made by Weber and Seconded by Brennon to create a contract with Bryce Kennedy Law Firm of Enid, OK.,  as our legal advisor for FY 2015-2016, with the contract pending approval at a later meeting. Voting aye:  Smylie, Weber, Brennon and Fisher.  Nay, Downing.  Motion carried.
Executive Session:  Motion was made by Smylie, seconded by Downing, to enter into Executive Session under Title 25 O.S., Section 307(B) (1), to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of: Summer Help.  Voting aye: Smylie, Weber, Downing, Brennon and Fisher.  Nay: None.  Motion carried.       
The trustees entered into Execution Session at 6:45 p.m.
Motion was made by Smylie and Seconded by Downing to enter into open session.  Voting aye:  Smylie, Weber, Downing, Brennon and Fisher.  Nay: None.  Motion carried. The Mayor re-convened the meeting into open session at 7:04 p.m.
Motion was made by Smylie and Seconded by Downing to hire Cesar Gonzalez for Summer Help.  Voting aye:  Smylie, Weber, Downing, Brennon and Fisher.  Nay:  None.  Motion carried.
The Fire Chief Report was given by Jon Elfers.
The Police Chief Report was given by Justin Earls.
The Town Administrator Report was given by Marc Davis.
New Business:  None
Discussion/Action on approval of purchase orders and checks.  Motion was made by Fisher and Seconded by Smylie to approve purchase orders:
General Fund:  10-14329 – 10-14368 Totaling: $31,250.17
Airport Fund:   20-13082 Totaling: $217.05
Bus Transit Fund:  25-13127 – Totaling: $87.49
D.O.C. Fund:  30-13078 – 30-13080 Totaling: $325.98
Firemen’s Fund: 45-13027 Totaling $190.00
Voting aye: Smylie, Weber, Downing, Brennon and Fisher.   Nay: None.  Motion carried.
Remarks and Inquires by Council Members.  None
Adjournment:  Motion was made by Weber and Seconded by Downing, to adjourn at 7:48 p.m.
Voting aye: Smylie, Weber, Downing, Brennon and Fisher.  Nay: None.  Motion carried.
ATTEST: ________________________             MAYOR:__________________

June 11, 2015

 

June 4, 2015

 

May 14, 2015

TOWN OF BEAVER

REGULAR MEETING MINUTES

May 14, 2015 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met in regular session at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:01 p.m.

Meeting was called to order by Mayor Kirk A. Fisher.

Roll Call:  Present: Fisher, Weber, Downing, Smylie and Brennon. 

Others present were:  Marc Davis, Town Administrator; Lana D. Sleeper, Town Clerk and Lori A. Downing, Town Treasurer.

Mayor Kirk A. Fisher led the flag salute.

Minister Jeff Bradley gave the prayer.

Public Comment:  No one appeared before the Board during this portion of the agenda.

Discussion/Action to approve the minutes of the April 9, 2015, regular meeting, and the minutes of the April 27, 2015 and May 6, 2015 special meetings:  Motion was made by Smylie, seconded by Weber, to approve the minutes as presented.  Voting aye: Weber, Downing, Smylie, Brennon and Fisher.  Nay: None.  Motion carried.

Budget report presented by Garret Long of RE Meacham, CPA’s.:  Discussion was held on the proposed 2015-16 budget presented by Garret Long of RE Meacham, CPS’s.  No action was taken on this item.

Discussion on progress report presented by Rick Schlegel, P.E. Cardinal Engineering, Inc., for progress on water well #8:  Discussion was held on Water Well #8 with Rick Schlegel, P.E., Cardinal Engineering, Inc., presenting a progress report.  No action was taken on this item. 

Discussion/Action on sealed bids on ford dump truck and street sweeper:  Motion was made by Weber, seconded by Smylie to award the bid to and enter into a contract with Bennett Construction for a 1984 GVW Ford dump truck and street sweeper in the total amount of $2,154.00.  Voting aye:  Smylie, Weber, Downing, Brennon and Fisher.  Nay:  None. Motion carried.

Discussion/Action on authorization letter for Beaver City Transit:  Motion was made by Smylie, seconded by Downing to approve the warranty application for Beaver City Transit as presented.  Voting aye:  Smylie, Weber, Downing, Brennon and Fisher.  Nay:  None.  Motion carried.

Discussion/Action on appointment of Lana Sleeper as Town Clerk:  Motion was made by Brennon, seconded by Smylie to appoint Lana D. Sleeper as Town Clerk effective on May 14, 2015 at 5:01 pm.  Voting aye:  Smylie, Weber, Downing, Brennon and Fisher.  Nay: None.  Motion carried.

Discussion and consideration of:  1) Entering into executive session as allowed under Title 25 O.S.& 307 (B) (1) to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of:  Board approval of Jon Elfers as Fire Chief and applicants for Beaver volunteer Fire Department:  Adam Mosburg and Kolby Stephens.  2)  In open session, taking action as appropriate based on the discussion in executive session. 

Motion was made by Smylie, seconded by Weber to enter executive session under Title 25 O.S., Section 307 (B)(1), to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of:  Board approval of Jon Elfers as Fire Chief and applicants for Beaver Volunteer Fire Department; Adam Mosburg and Kolby Stephens.    Voting aye: Smylie, Weber, Downing, Brennon and Fisher.  Nay:  None.  Motion carried.

The trustees entered into Executive Session at 7:18 p.m.

The Mayor re-convened the meeting into Open Session at 7:34 p.m.  No action was taken on this item.

Fire Chief Report was given by Jon Elfers.

No Police Report was given because Justin Earls was not present.

No Beaver Dunes Report was given.

The Town Administrator Report was given by Marc Davis.

New Business:  Charles Weber addressed the Board about issues pertaining to the community.

Discussion/Action to approve purchase orders and checks.  Motion was made by Brennon, seconded by Smylie, to approve the payment of purchase orders numbered 10-14291 to 10-14328 totaling $27,921.86; 20-13080 to 20-13081 totaling $316.21; 25-13122 to 25-13126 totaling $398.20; 30-13073 to 30-13077 totaling $2,654.78; 45-13023 to 45-13026 totaling $466.09.  Voting aye: Smylie, Weber, Downing, Brennon and Fisher.  Nay: None.  Motion carried.

Motion to table approval of the Beaver Dunes purchase orders and payments was made by Brennon, seconded Smylie.  Voting aye:  Smylie, Weber, Downing, Brennon and Fisher.  Nay: None.  Motion carried.

Adjournment:  Motion was made by Weber, seconded by Smylie, to adjourn at 8:17 p.m.

Voting aye:  Smylie, Weber, Downing, Brennon and Fisher.  Nay: None.  Motion carried.

ATTEST: ________________________                    MAYOR: ___________________________

 

 

 

April 9, 2015


New City Board members were sworn into office he next day after the Beaver City election. New board member too over officially April 20, 2015. New members are Kirk Fisher, Bob Downing and Chuck Weber
 

March 19, 2015

TOWN OF BEAVER

REGULAR MEETING MINUTES

MARCH 12, 2015 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

Meeting was called to order by Mayor Denise Janko.

Roll Call: Present: Janko, Cates, Maness, Smylie and Brennon. Absent: None.

Others present were: Katherine Bolles, Town Attorney and Maria Casas, Town Clerk.

Mayor Janko led the flag salute.

Billy Cates gave the prayer.

Public Comment: Brad Russell addressed the Board about issues pertaining to the community.

Discussion/Action to approve the minutes of the February 12, 2015, regular meeting and the minutes of the February 26, 2015 and March 4, 2015 Special Meetings. Motion was made by Maness, seconded by Cates, to approve the minutes as presented. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Discussion/Action of accepting the audit of the Town of Beaver for the fiscal year ended June 30, 2014 presented by FEW&B CPA-PLLC. Motion was made by Maness, seconded by Cates, to accept the 2014 fiscal year audit from FSW&B CPA’S. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Discussion/Action to accept and make a matter of record ODEQ water reuses permit number LA000004141095 to operate a reclaimed water land application system for water reuse at the golf course, facility number S-20577. Motion was made by Maness, seconded by Cates, to accept and make a matter of record ODEQ water reuses permit number LA000004141095 to operate a reclaimed water land application system for water reuse at the golf course. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Executive Session: Motion was made by Cates, seconded by Maness, to enter into Executive Session under Title 25 O.S., Section 307(B)(1), to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of Natalia Baeza Chavez. Voting Aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried

The trustees entered into Execution Session at 6:11 P.M.

The Mayor re-convened the meeting into Open Session at 6:32 P.M

Motion was made by Maness, seconded by Cates to accept Officer Natalia Baeza Chavez resignation. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

The Fire Chief Report was given by James Pratt.

The Police Chief Report was given by Justin Earls.

The Town Administrator Report written by Marc Davis.

New Business: Denise Janko addressed the Board with issues pertaining to the community.

Discussion/Action on approval of purchase orders and checks. Motion was made by Maness, seconded by Cates, to approve purchase orders numbered 10-14219 to 10-14258 totaling $38,735.85, 20-13075 to 20-13076 totaling $466.51, 25-13116 to 25-13119 totaling $308.56, 30-13068 for $74.99 and 45-13022 for $200.00 Voting Aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Adjournment: Motion was made by Maness, seconded by Cates, to adjourn at 6:45 p.m. Voting Aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

ATTEST:

________________________ MAYOR:

___________________________

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

MARCH 12, 2015 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:46 P.M.Meeting was called to order by Chairman Denise Janko.

Roll Call: Present: Janko, Cates, Maness, Smylie and Brennon. Absent: None.

Others present were: Katherine Bolles, Town Attorney and Maria Casas, Town Clerk.

Discussion/Action to approve the minutes of the February 12, 2015, regular meeting. Motion was made by Maness, seconded by Cates, to approve the minutes as presented. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Discussion/Action on declaring a Saturday in April for the Free Trash off Day at the Drop Site and setting a Bad Weather Day. Motion was made by Maness, seconded by Cates to set April 4, 2015 as Free Trash Day and April 11, 2015 as Bad Weather Day if needed. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Town Administrator Report was written by Marc Davis.

Beaver Dunes Report was given by Heath Noyes.

New Business: Denise Janko addressed the Board with issues pertaining to the community.

Discussion/Action on approval of Public Works Authority Purchase Orders and Checks. Motion was made by Maness, seconded by Cates, to approve the purchase orders numbered 90-13771 to 90-13801 totaling $47,859.89. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Discussion/Action on approval of Beaver Dunes Purchases Orders and Checks. Motion was made by Maness, seconded by Cates, to approve the purchase orders numbered BD-14-0264 to BD- 14-0280 totaling $4,599.21. Voting aye: Cates, Maness and Smylie. Nay: None. Motion carried.

Adjournment: Motion was made by Maness, seconded by Cates, to adjourn at 7:17 p.m. Voting aye: Cates, Maness and Smylie. Nay: None. Motion carried.

ATTEST:

__________________ CHAIRMAN:

_________________________

 

February 26, 2015

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES


 

February 12, 2015 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:46 P.M.

Meeting was called to order by Vice Chairman Billy Cates.

Roll Call: Present: Cates, Maness and Smylie. Absent: Janko and Brennon.

Others present were: Marc Davis, Town Administrator, and Maria Casas, Town Clerk.

Discussion/Action to approve the minutes of the January 8, 2015, regular meeting. Motion was made by Maness, seconded by Smylie, to approve the minutes as presented. Voting aye: Cates, Maness and Smylie. Nay: None. Motion carried.

Town Administrator Report was given by Marc Davis.

Beaver Dunes Report was given by Heath Noyes.

New Business: Billy Cates and Keith Shadden addressed the Board with issues pertaining to the community.

Discussion/Action on approval of Public Works Authority Purchase Orders and Checks. Motion was made by Maness, seconded by Smylie, to approve the purchase orders numbered 90-13744 to 90-13770 totaling $40,022.90. Voting aye: Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action on approval of Beaver Dunes Purchases Orders and Checks. Motion was made by Maness, seconded by Smylie, to approve the purchase orders numbered BD-14-0254 to BD- 14-0263 totaling $3,210.62. Voting aye: Cates, Maness and Smylie. Nay: None. Motion carried.

Adjournment: Motion was made by Maness, seconded by Smylie, to adjourn at 7:24 p.m. Voting aye: Cates, Maness and Smylie. Nay: None. Motion carried.

ATTEST: __________________ CHAIRMAN: _________________________
 

TOWN OF BEAVER

REGULAR MEETING MINUTES

FEBRUARY 12, 2015 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

Meeting was called to order by Mayor Denise Janko.

Roll Call: Present: Janko, Cates, Maness and Smylie. Absent: Brennon.

Others present were: Marc Davis, Town Administrator, and Maria Casas, Town Clerk.

Mayor Janko led the flag salute.

Billy Cates gave the prayer.

Discussion/Action to approve the minutes of the January 8, 2015, regular meeting. Motion was made by Maness, seconded by Cates, to approve the minutes as presented. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action on approving and entering into an agreement with OEDA to establish the terms and conditions under which the Town will accept a grant in the amount of $49,999.00 for its water well project. Motion was made by Maness, seconded by Smylie, to authorize Maria Casas, Town Clerk, and Lori Downing, Town Treasurer, to be signers on the OEDA grant. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Motion was made by Maness, seconded by Cates, to accept the grant from OEDA for the amount of $ 49,999.00, and approve and enter into the agreement with OEDA establishing the terms and condition of the grant as presented. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action to approve any Board Members to attend Municipal Day at The Capitol on March 16, 2015. Motion was made by Maness, seconded by Cates, to allow any of the Board Members that want to attend Municipal Day at The Capitol on March 16, 2015. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action on approval of Budget Amendments presented by RSMEACHAMS CPA’S. Motion was made by Maness, seconded by Cates, to approve the Budget Amendments as presented and attached to this minutes. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Mayor Janko left the meeting at 6:30 P.M. during the following agenda item. Acting Mayor Cates began presiding over the meeting.

Discussion/Action on replacing the Swimming Pool Filter. Motion was made by Maness, seconded by Smylie, to buy the Swimming Pool Filter from United Industries Incorporated for the amount of $7,335.00. Voting aye: Cates, Maness and Smylie. Nay: None. Motion carried.

The Police Chief Report was given by Justin Earls.

The Town Administrator Report was given by Marc Davis.

New Business: Blane Smylie addressed the Board with issues pertaining to the community.

Discussion/Action on approval of purchase orders and checks. Motion was made by Maness, seconded by Cates, to approve purchase orders numbered 10-14184 to 10-14218 totaling $22,675.30; 20-13072 to 20-13074 totaling $522.77; 25-13111 to 25-13115 totaling $317.50; 30-13067 for $55.61; and 35-13020for $4988.54. Voting aye: Cates, Maness and Smylie. Nay: None. Motion carried.

Adjournment: Motion was made by Maness, seconded by Cates, to adjourn at 6:45 p.m.

Voting aye: Cates, Maness and Smylie. Nay: None. Motion carried.

ATTEST: ________________________ MAYOR: ___________________________

Budget report 2-12-2015



 


 

 

January 8, 2015
 

TOWN OF BEAVER

REGULAR MEETING MINUTES

JANUARY 8, 2015 – 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

Meeting was called to order by Mayor Denise Janko.

Roll Call: Present: Janko, Cates, Maness, Smylie and Brennon. Absent: None.

Others present were: Marc Davis, Town Administrator, and Maria Casas, Town Clerk.

Mayor Janko led the flag salute.

Billy Cates gave the prayer.

Public Comment: Laurie Anderson, April Jamison, Linda Fisher, Melody Stuart and Russell Stuart addressed the Board about issues pertaining to the community.

Discussion/Action to approve the minutes of the December 11, 2014, regular meeting. Motion was made by Maness, seconded by Cates, to approve the minutes as presented. Voting aye: Janko, Cates, Maness, Smylie, and Brennon. Nay: None. Motion carried.

Discussion/Action on reviewing and changing meter deposit amount and refund time. Motion was made by Maness, seconded by Cates, to increase the deposit to $100.00 and keep it for a year. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Discussion/Action on changing sick leave time accrual from 4 hours per month to 8 hours per month for Town of Beaver employees. Motion was made by Brennon, seconded by Maness, to change the rate from 6 days per year to 12 days per year beginning February 1, 2015. Voting Aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Discussion/Action to approve the Mayor to assist to Mayors Council of Oklahoma. Motion was made by Maness, seconded by Cates, to allow the Mayor to attend the Congress of Mayors on January 23, 2015. Voting Aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Discussion/Action to accept Cardinal Engineering proposal to provide services for Water Well Project. Motion was made by Maness, seconded by Smylie, to contract with Cardinal Engineering for the amount of $ 16,800.00 for engineering and surveying fees for the Water Well Project. Voting Aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Executive Session: Motion was made by Maness, seconded by Cates, to enter into Executive Session under Title 25 O.S., Section 307(B) (1), to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of Billie Perry. Voting Aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

The trustees entered into Execution Session at 6:12 P.M.

The Mayor re-convened the meeting into Open Session at 6:31 P.M.

Motion was made by Cates, seconded by Smylie, to hire Billie Perry for the Dog Catcher position for $10.00 per hour, 20 hours per week. Voting aye: Janko, Cates and Smylie. Nay: Brennon and Maness. Motion carried.

The Police Chief Report was given by Justin Earls.

The Town Administrator Report was given by Marc Davis.

New Business: Blane Smylie addressed the Board about issues pertaining to the community.

Discussion/Action on approval of purchase orders and checks. Motion was made by Maness, seconded by Cates, to approve purchase orders numbered 10-14155 to 10-14183 totaling $22,752.19, 20-13069 to 20-13071 totaling $530.52, 25-13108 to 25-13110 totaling $288.08, 30-13065 to 30-13066 for $351.80, 35-13019 for $5,062.47 and 45-13021 for $2,422.83. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Adjournment: Motion was made by Maness, seconded by Cates, to adjourn at 6:38 p.m.

Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

ATTEST: ________________________ MAYOR: __________________________

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES

JANUARY 8, 2015 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:38 P.M.

Meeting was called to order by Chairman Denise Janko.

Roll Call: Present: Janko, Cates, Maness, Smylie and Brennon. Absent: None.

Others present were: Marc Davis, Town Administrator, and Maria Casas, Town Clerk.

Discussion/Action to approve the minutes of the December 11, 2014, regular meeting. Motion was made by Maness, seconded by Cates, to approve the minutes as presented. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Town Administrator Report was given by Marc Davis.

Beaver Dunes Report was given by Heath Noyes.

New Business: Billy Cates addressed the Board about issues pertaining to the community.

Discussion/Action on approval of Public Works Authority Purchase Orders and Checks. Motion was made by Maness, seconded by Cates, to approve the purchase orders numbered 90-13727 to 90-13743 totaling $25,496.99. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Discussion/Action on approval of Beaver Dunes Purchases Orders and Checks. Motion was made by Maness, seconded by Brennon, to approve the purchase orders numbered BD-14-0240 to BD- 14-0253 totaling $3,567.82. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Adjournment: Motion was made by Maness, seconded by Cates, to adjourn at 7:42 p.m. Voting aye: Janko, Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

ATTEST: __________________ CHAIRMAN: _________________________

 

December 11, 2014

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING MINUTES
 

December 11, 2014 - 6:00 P.M.
 

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:59 P.M.
 

Meeting was called to order by Vice Chairman Billy Cates.

Roll Call: Present: Cates, Maness, Smylie and Brennon. Absent: Janko.

Others present were: Marc Davis, Town Administrator, and Maria Casas, Town Clerk.
 

Public Comment: No one addressed the Board during this portion of the agenda.
 

Discussion/Action to approve the minutes of the November 13, 2014, regular meeting. Motion was made by Maness, seconded by Brennon, to approve the minutes as presented. Voting aye: Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.
 

Town Administrator Report was given by Marc Davis.
 

Discussion/Action on approval of Public Works Authority Purchase Orders and Checks. Motion was made by Maness, seconded by Smylie, to approve the purchase orders numbered 90-13700 to 90-13726 totaling $53,787.06 Voting aye: Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.
 

Discussion/Action on approval of Beaver Dunes Purchases Orders and Checks. Motion was made by Maness, seconded by Brennon, to approve the purchase orders numbered BD-14-0224 to BD- 14-0239 totaling $6,942.91 Voting aye: Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.
 

Adjournment: Motion was made by Maness, seconded by Smylie, to adjourn at 7:02 p.m. Voting aye: Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.
 

ATTEST: __________________ CHAIRMAN: ________________________


 

TOWN OF BEAVER

REGULAR MEETING MINUTES

DECEMBER 11, 2014 – 6:00 P.M.
Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m.

Meeting was called to order by Vice Mayor Billy Cates.

Roll Call: Present: Cates, Maness, Smylie, and Brennon. Absent: Janko.

Others present were: Marc Davis, Town Administrator, and Maria Casas, Town Clerk.

Vice Mayor Cates led the flag salute.

Brenda Maness gave the prayer.

Public Comment: No one addressed the Board during this portion of the agenda.

Discussion/Action to approve the minutes of the November 13, 2014, regular meeting. Motion was made by Maness, seconded by Smylie, to approve the minutes as presented. Voting aye: Cates, Maness, Smylie, and Brennon. Nay: None. Motion carried.

Discussion/Action to approve Resolution Authorizing Application for Financial Assistance from the REAP Fund for Street Repair. Motion was made by Maness, seconded by Smylie to approve the resolution for street repair from the REAP Fund. Voting aye: Cates, Maness, Smylie, and Brennon. Nay: None. Motion carried.

Discussion/Action to approve Resolution Authorizing Application for Financial Assistance from the REAP Fund for Water Well Phase 3. Motion was made by Maness, seconded by Smylie to approve the resolution for Water Well Phase 3 from the REAP Fund. Voting aye: Cates, Maness, Smylie, and Brennon. Nay: None. Motion carried.

Discussion/Action to adopt Resolution 2014-12, Notice of Election, calling a general election, if needed, to be held on Tuesday, April 7, 2015 for the purpose of electing three members of the Board of Trustees and the city clerk; enumerating the qualifications for those officers; establishing the filing period; and presenting the question of whether the Town of Beaver Governing Body should be authorized to appoint the Town clerk and treasurer positions.

Motion was made by Maness, seconded by Brennon to approve resolution 2014-12 Notice of Election. Voting aye: Cates, Maness, Smylie, and Brennon. Nay: None. Motion carried.

Discussion/Action on reviewing and changing meter deposit amount and refund time. Motion was made by Smylie, seconded by Maness to table the changing meter deposit amount and refund time for further discussion. Voting Aye: Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Executive Session: Motion was made by Maness, seconded by Smylie, to enter into Executive Session under Title 25 O.S., Section 307(B) (1), to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of Christopher Boyer. Voting Aye: Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

The trustees entered into Execution Session at 6:35 P.M.

The vice chairman re-convened the meeting into Open Session at 6:48 P.M.

Motion was made by Smylie, seconded by Maness to appoint Christopher Boyer to the Beaver Fire Department. Voting Aye: Cates, Maness and Smylie. Nay: Brennon. Motion carried.
The Fire Chief Report was given by James Pratt.

The Police Chief Report was given by Justin Earls.

The Town Administrator Report was given by Marc Davis.

New Business: Discussion/Action on approval of purchase orders and checks. Motion was made by Maness, seconded by Brennon, to approve purchase orders numbered 10-14113 to 10-14154 totaling $32,616.61, 20-13067 to 20-13068 totaling $423.69, 25-13106 to 25-13107 totaling $284.09, 30-13064 for $43.85, and 35-13018 for $4,935.27. Voting aye: Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

Adjournment: Motion was made by Maness, seconded by Smylie, to adjourn at 6:58 p.m.

Voting aye: Cates, Maness, Smylie and Brennon. Nay: None. Motion carried.

ATTEST: ________________________ MAYOR: ___________________________

 

TOWN OF BEAVER

REGULAR MEETING MINUTES

OCTOBER 9, 2014 – 6:00 P.M.
Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 6:00 p.m. Meeting was called to order by Mayor Denise Janko.
Roll Call: Present: Janko, Cates, Maness and Smylie. Absent: Brennon.
Others present were: Marc Davis, Town Administrator, Maria Casas, Town Clerk, James Pratt, Justin Earls and Heath Noyes.

Mayor Janko led the flag salute. Dennis Woods gave the prayer.

Discussion/Action to approve the minutes of the September 11, 2014, regular meeting and the minutes of the September 22 and 25, 2014 special meetings. Motion was made by Maness, seconded by Cates, to approve the minutes as presented. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action on purchasing Bunker Gear for the Fire Department. Motion was made by Cates, seconded by Smylie, to purchase three sets of Bunker Gear for the Beaver Fire Department. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action to accept the OMAG refund for the 2011-2012 Worker’s Compensation Plan Year. Motion was made by Maness, seconded by Cates to accept the refund of 5,675.03 to be deducted from next Town of Beaver quarterly payment to OMAG. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action to amend the 2014-2015 budget by increasing the appropriation in the Airport Fund account by $6,870.00 for the local portion required for the Beaver Municipal Airport (K44) Rehabilitate Runway 17/35 (design only) project, Federal Assistance project number 3-40-0008-004-2014. Motion was made by Smylie seconded by Maness to accept the budget amendment as presented. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action on Holiday Incentives for the Town of Beaver Full-Time Employees. Motion was made by Maness, seconded by Smylie to give turkeys for Thanksgiving and hams for Christmas plus a $500.00 bonus to all Town of Beaver Full-Time Employees. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action on purchasing a soil stabilizer. Motion was made by Smylie, seconded by Cates to purchase a soil stabilizer for the help on ball fields for the approximate amount of $1,500.00 voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion and consideration to send letters of abatement to unkempt properties of the Town of Beaver. Motion was made by Maness, seconded by Smylie to have the Town Administrator send letters of abatement to those properties identified as a problem. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action on making an inventory of all Town of Beaver Assets. Motion was made by Smylie, seconded by Cates to table the inventory until next meeting. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action on Planning and Zoning board’s recommendation to rezone property legal given, TRACT 1- AS-SURVEYED DESCRIPTION (Written by R. Gary Walker, LS 1066, October 7, 2014)The South One Hundred Fifty Feet (150') of Lot Three (3), Block One (1), Hilltop Addition to the Town of South Beaver, according to the recorded plat thereof, being more particularly described as follows: Beginning at the Southwest corner of Lot 3, Block 1, thence N 00°00'00" E, along the West line of Lot 3, a distance of 150.00 feet; thence N 89°58'11" E, parallel to and 150 feet North of the South line of Lot 3, a distance of 160.00 feet to the East line of Lot 3; thence S 00°00'11" W, along said East line, a distance of 150.00 feet to the Southeast corner of Lot 3; thence S 89°58'11" W, along the South line of said Lot 3, a distance of 160.00 feet to the Point of Beginning. Containing 0.551 acres.

TRACT 2- AS-SURVEYED DESCRIPTION (Written by R. Gary Walker, LS 1066, October 7, 2014)The North Eighty-eight Feet (N. 88') of Lot Two (2) in Block One (1) of Hilltop Addition to the Town of South Beaver, Oklahoma, according to the recorded plat thereof, being more particularly described as follows: Beginning at the Northwest corner of Lot 2, Block 1, thence N 89°58'11" E, along the North line of Lot 2, a distance of 160.00 feet to the Northeast corner thereof; thence S 29°56'22" W, along the East line of Lot 2, a distance of 40.04 feet; thence S 00°11'29" E, along the East line of Lot 2, a distance of 53.33 feet; thence S 89°59'48" W, along the South line of the North 88 feet of Lot 2, a distance of 140.19 feet to the Southwest corner thereof; thence N 00°00'00" E, along the West line of Lot 2, a distance of 87.95 feet to the Point of Beginning. Containing 0.291 acres. From residential (R1) to commercial (C3). Also to provide variance for 31 off street parking places for proposed Dollar General Store. Motion was made by Maness, seconded by Cates to set up a Public Hearing to get this property rezoned to (C3) commercial property. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Executive Session: Motion was made by Maness, seconded by Cates to enter into Executive

Session under Title 25 O.S., Section 307(B) (1), to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of Natalia Chavez and Jacob Fitzgerald. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

The trustees enter into Execution Session at 6:25 p.m.

The mayor re-convened the meeting at 6:56 p.m.

Motion was made by Smylie, seconded by Cates to hire Natalia Chavez for $29,000 a year with full benefits with starting day pending. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Motion was made by Smylie, seconded by Cates to hire Jacob Fitzgerald at $560.00 per month starting October 29th 2014. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Fire Chief Report was given by James Pratt.

Police Chief Report was given by Justin Earls.

Town Administrator Report was given by Marc Davis.

Discussion/Action on approval of purchase orders and checks. Motion was made by Maness, seconded by Cates, to approve the purchase orders as presented. Voting aye: Janko, Cates and Maness. Abstain: Smylie. Motion carried.

Adjournment: Motion was made by Cates, seconded by Smylie, to adjourn at 7:04 p.m.

Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

ATTEST: ________________________ MAYOR: ___________________________

BEAVER PUBLIC WORKS AUTHORITY REGULAR MEETING

OCTOBER 9, 2014 - 6:00 P.M.

Pursuant to the legal notice as is required by the Oklahoma Open Meeting Act, including the filing of notice and posting of the agenda as is required by the terms thereof, the Board of Trustees of the Town of Beaver Public Works Authority, State of Oklahoma, met at the Town of Beaver Community Building, Beaver, Oklahoma, on the above date at 7:04 p.m.

Meeting was called to order by Chairman. Denise Janko.

Roll Call: Present: Janko, Cates, Maness and Smylie. Absent: Brennon.

Others present were: Marc Davis, Town Administrator, Maria Casas, Town Clerk, James Pratt, Justin Earls and Heath Noyes.

Discussion/Action to approve the minutes of the September 11, 2014, regular meeting. Motion was made by Maness, seconded by Cates, to approve the minutes as presented. Voting aye:

Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action on purchasing a back-up sewer lift station pump. Motion was made by Maness, seconded by Cates to purchase a back-up sewer lift station pump for the amount of $8558.00 plus freight. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Discussion/Action on review and change meter deposit amount and refund time. Motion was made by Cates, seconded by Smylie to table the item for further discussion. Voting aye:

Janko, Cates and Smylie. Nay: Maness. Motion carried.

Discussion/Action on accepting bids for scrap metal at The Town of Beaver Drop Station. Motion was made by Maness, seconded by Cates to table the item for further discussion. Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried.

Town Administrator Report was given by Marc Davis.

Beaver Dunes Report was given by Heath Noyes.

Discussion/Action on approval of Public Works Authority Purchase Orders and Checks. Motion was made by Maness, seconded by Cates to approve the purchase orders as presented. Voting aye: Janko, Cates and Maness. Abstain: Smylie. Motion carried.

Discussion/Action on approval of Beaver Dunes Purchases Orders and Checks. Motion was made by Maness, seconded by Cates to approve the purchase orders as presented. Voting aye: Janko, Cates and Maness. Abstain: Smylie. Motion carried.
Adjournment: Motion was made by Maness, seconded by Cates, to adjourn at 7:15 p.m.

Voting aye: Janko, Cates, Maness and Smylie. Nay: None. Motion carried
 

ATTEST: __________________ CHAIRMAN: _________________________


 

 

 

 

 

 

 

 

 


 

The Town of Beaver had a water well drilling company from Dumas to drill a water well north of Beaver about 3 1/2 miles. Officials are looking for a good back up water well. The present water system has been able to keep up with the city's water demand. Well drilled Wednesday, October 1, 2014

Last Police blotter
Beaver Police Blotter
Week of 8-4 to 8-10
Traffic warnings - 1
Welfare check - Ave. M
Return call on civil matter
Dog bite - Ave. C
Suspicious person - Love’s
Dog complaints - Ave. C
Theft report - East 9th
Drunk Pedestrian - Ave C
Assist other department

Week of 8-11 to 8-17
Accident w/o injury - Downing’s
Arrest for DUS/Multiple warrants
Dog complaints - Quinn
Possible drunk pedestrian - Pizza Hut
Camper at Dunes w/o payment
Dog complaint - Ave. G
Parking complaint - Ave. G
Disturbance with juvenile - Ave. I
Possible stolen dog - Ave. C (unfounded)
Accident w/o injury - Douglas
Dog complaint - Ave. B
Death notification - Ave. B
Combative patient - BCMH
School patrol